Shipping Specialist

West Pharmaceutical Services Singapore Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

West Pharmaceutical Services Singapore Pte Ltd is seeking a Senior Business Support to manage all shipments end-to-end, ensuring accuracy, timely delivery and proper documentation. You will create shipping labels, coordinate with forwarders and carriers, and maintain accurate shipping records.

Key duties include arranging bookings for sea and air freight, handling documents (BL, CO, invoices, packing lists), ensuring compliance with import/export regulations, and supporting QA and master data

Qualifications

• Diploma in Supply Chain Management, Business Administration or equivalent.
• Min 3 years of experience in shipping/logistics.
• Strong knowledge of import/export procedures, Incoterms, and customs clearance.
• Knowledge of Letter of Credit documentation will be an advantage.
• Knowledge of PortNet, TradeNet and Invoicing.
• Proficient in Microsoft Office.

Responsibilities

• Handle end-to-end shipping operations (Sea, Air, FCL, LCL etc).
• Ensure timely shipment booking for delivery to meet OTIF.
• Ensure correct selection of carriers and shipment route for every delivery.
• Create shipment documentation such as delivery note, picking list, invoices, shipment labels, Quality Certificate; ensure timely and correct.
• Coordinate bookings, documentation (HBL, MBL, COO, permits, GST) and custom clearance.
• Timely application for insurance, Cert of origin application/ SICC & FTA, export permit.
• Liaise with QA on Quality Certificate and prepare it timely and correctly for customers.
• Mange Letter of Credit negotiation.
• Lead and support ad hoc projects and additional assignments by the manager.

Skills

Analytical skills

Attention to detail

Communication skills

Problem-solving

Negotiation skills

Team player

Independent in fast-paced environment

Education

Diploma in Supply Chain Management, Business Administration or equivalent

Tools

PortNet

TradeNet

Invoicing

Microsoft Office

SAP

Job description

Job Summary:

The Senior Business Support is responsible for managing all shipments. Ensuring all shipments are accurate, documented correctly and on time. Key duties include creating shipping labels and documentation, coordinating with forwarders, carriers and maintaining accurate shipping records

Essential Duties and Responsibilities:

• Handle end-to-end shipping operations (Sea, Air, FCL, LCL etc)
• Ensure timely shipment booking for delivery to meet OTIF
• Ensure correct selection of carriers and shipment route for every delivery
• Ensure shipment documentation such as delivery note, picking list, invoices, shipment labels, Quality Certificate, are created timely and correctly for the picked shipment
• Coordinate bookings, documentation (HBL, MBL, COO, permits, GST) and custom clearance
• Timely application for insurance, Cert of origin application/ SICC & FTA, export permit
• Liaise with QA on Quality Certificate and prepare the Quality Certificate timely and correctly for customers
• Mange Letter of Credit negotiation
• Work closely with carriers, forwarders, customer service and warehouse to ensure timely shipment execution
• Lead and resolve shipment issues, delays, discrepancies with relevant parties to ensure timely shipment
• Ensure compliance with import/export regulations
• Timely shipment notification and dispatch of original shipping document to customers
• Support courier packages of samples and other plant requests
• Filing of shipment documents
• Provide training for new staffs
• Ensure accuracy, consistency, and completeness of master data impacting shipment arrangement
• Implement corrective actions and continuous improvements to enhance efficient shipment execution.
• Support the implementation and customization of master data management tools and technologies.
• Lead and support ad hoc projects and additional assignments by the manager.

Basic Qualifications:

• Diploma in Supply Chain Management, Business Administration or equivalent
• Min 3 years of experience in shipping/logistics
• Strong knowledge ofimport/export procedures, Incoterms, and customs clearance.
• Knowledge ofLetter of Credit Documentationswill be an advantage
• Knowledge of using PortNet, TradeNet and Invoicing.
• Proficient in documentation (BL, COO, permits, etc.).
• Proficiency in Microsoft Office
• Strong analytical skills and attention to detail.
• Good communication, problem-solving, and negotiation skills.
• Team player, responsible, and able to work independently in a fast-paced environment.

Preferred Knowledge, Skills and Abilities:

• Experience with SAP
• Knowledge of manufacturing environment.

Working Conditions

• Flexibility to work outside normal business hours to manage time-sensitive operations and projects.