Operational Administrator

QUASI-S PTE. LTD.; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

QUASI-S PTE. LTD. is seeking an organized Administrative Operations Assistant to coordinate daily operations and provide cross-departmental support in Singapore.

The role involves preparing reports and maintaining accurate records to ensure smooth business operations. You will coordinate with customers, suppliers, and internal teams, monitor schedules and tasks, and assist with SOP maintenance and compliance.

Responsibilities

• Manage and coordinate daily operational and administrative activities to ensure smooth business operations.
• Provide administrative support to various departments.
• Prepare reports, documents, correspondence, records, and other operational materials.
• Coordinate with customers, suppliers, contractors, and internal departments on operational matters.
• Monitor schedules, deliveries, service appointments, and outstanding operational tasks.
• Maintain proper filing systems and ensure operational records are accurate and up to date.
• Monitor office supplies, equipment, facilities, and other operational requirements.
• Assist in maintaining SOPs, policies, checklists, and compliance documentation.
• Support internal audits, inspections, and other company requirements where necessary.
• Identify operational issues and coordinate with relevant parties to resolve them promptly.
• Assist management with ad-hoc projects, reporting, and other operational duties as required.

Job description

Job Scope:

• Manage and coordinate daily operational and administrative activities to ensure smooth business operations.

• Provide administrative support to various departments.

• Prepare reports, documents, correspondence, records, and other operational materials.

• Coordinate with customers, suppliers, contractors, and internal departments on operational matters.

• Monitor schedules, deliveries, service appointments, and outstanding operational tasks.

• Maintain proper filing systems and ensure operational records are accurate and up to date.

• Monitor office supplies, equipment, facilities, and other operational requirements.

• Assist in maintaining SOPs, policies, checklists, and compliance documentation.

• Support internal audits, inspections, and other company requirements where necessary.

• Identify operational issues and coordinate with relevant parties to resolve them promptly.

• Assist management with ad-hoc projects, reporting, and other operational duties as required.