Operations Assistant

A-STAR TESTING & INSPECTION (S) PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

A-STAR TESTING & INSPECTION (S) PTE. LTD. is seeking an Operations Assistant to provide administrative and operational support for smooth daily activities in Singapore. You will coordinate with departments, prepare reports, monitor schedules, and assist the Operations Manager with tasks across logistics, assets, and service requirements.

The role requires 1–3 years in operations or admin, strong Excel skills, and effective communication and time management to handle multitasking and deadlines.

Qualifications

• 1–3 years of experience in operations or administration.
• Proficient in Microsoft Excel and Word.
• Strong written and verbal communication skills, plus coordination ability.

Responsibilities

• Assist the Operations Manager in managing daily operational activities.
• Coordinate with internal departments, customers, suppliers, and service providers.
• Prepare and maintain operational documents, records, and reports.
• Monitor daily work schedules, assignments, and task completion.
• Update and maintain company databases and operational systems.
• Follow up on outstanding tasks, orders, deliveries, and service requirements.
• Assist with staff scheduling, attendance, and manpower coordination.
• Coordinate vehicle usage, transportation, and logistics arrangements.
• Prepare quotations, purchase requests, invoices, delivery documents, and other operational paperwork when required.
• Monitor office and operational supplies and coordinate replenishment.
• Assist in tracking company assets, equipment, and vehicles.
• Handle general administrative duties related to operations.
• Identify operational issues and report them to the Operations Manager.
• Ensure company procedures and operational policies are followed.
• Support other departments and management with operational requirements.
• Perform other duties assigned by the management.

Skills

Operations coordination

Administrative support

Documentation and record keeping

Data entry and reporting

Staff coordination

Logistics coordination

Microsoft Excel

Communication skills

Time management

Problem solving

Job description

Job Summary

The Operations Assistant provides administrative and operational support to ensure the smooth and efficient day-to-day running of the company. The role involves coordinating with different departments, maintaining records, preparing reports, monitoring operational activities, and assisting the Operations Manager with daily tasks.

Key Responsibilities

• Assist the Operations Manager in managing daily operational activities.
• Coordinate with internal departments, customers, suppliers, and service providers.
• Prepare and maintain operational documents, records, and reports.
• Monitor daily work schedules, assignments, and task completion.
• Update and maintain company databases and operational systems.
• Follow up on outstanding tasks, orders, deliveries, and service requirements.
• Assist with staff scheduling, attendance, and manpower coordination where required.
• Coordinate vehicle usage, transportation, and logistics arrangements.
• Prepare quotations, purchase requests, invoices, delivery documents, and other operational paperwork when required.
• Monitor office and operational supplies and coordinate replenishment.
• Assist in tracking company assets, equipment, and vehicles.
• Handle general administrative duties related to operations.
• Identify operational issues and report them to the Operations Manager.
• Ensure company procedures and operational policies are followed.
• Support other departments and management with operational requirements.
• Perform other duties assigned by the management.

Requirements

• 1–3 years of experience in operations or administration is preferred.
• Good knowledge of Microsoft Office, especially Excel and Word.
• Good communication and coordination skills.
• Strong organizational and time-management skills.
• Able to multitask and work under pressure.
• Good attention to detail.
• Able to work independently as well as part of a team.
• Good problem-solving and follow-up skills.

Key Skills

• Operations coordination
• Administrative support
• Documentation and record keeping
• Data entry and reportingStaff coordination
• Logistics coordination
• Microsoft Excel
• Communication skills
• Time management
• Problem solving

Key Performance Indicators (KPIs)

• Timely completion of assigned operational tasks
• Accuracy of documentation and reports
• Effective coordination between departments
• Timely follow-up on outstanding matters
• Proper maintenance of operational records
• Reduction of operational delays and errors
• Compliance with company procedures