OPERATION LIAISON ASSISTANT

SRI IDAIYANKALI PTE. LTD.; Singapore; On-site; SGD 28,000 - 50,000; Full time

Job summary

SRI IDAIYANKALI PTE. LTD. in Singapore is seeking a detail-oriented administrative assistant to support operations management.

You will prepare quotations, invoices, reports, and coordinate with overseas offices to ensure smooth deal completion. Candidates with finance qualifications or 1 year of experience are welcome; proficiency in MS Office is required. You will handle scheduling, procurement, onboarding support, and align with accounting on payments, while being available for occasional

Qualifications

• Minimum 1 year of work experience is an advantage.
• Fresh graduates with finance qualifications are welcome.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong teamwork and independent working capability.
• Good interpersonal and communication skills.

Responsibilities

• Prepare quotations, generate invoices, and update reports.
• Liaise with overseas offices and coordinate after deals.
• Coordinate with accounting to check payments and chase client payments.
• Provide administrative support: filing, data entry, reports, mail sorting, and purchasing stationery.
• Basic accounting knowledge is an advantage.
• Handle other ad hoc duties as assigned.
• Be available including public holidays and weekends for global coordination.
• Work independently with minimal supervision.
• Serve as primary administrative support to operations management.
• Coordinate daily administrative operations and scheduling.
• Distribute internal/external communications and maintain filing.
• Support procurement by tracking inventory and vendor relations.
• Prepare operational reports and business documents.
• Assist with recruitment and onboarding processes.
• Analyze procedures and propose efficiency improvements.
• Maintain office systems for smooth operations.

Skills

MS Office

Communication skills

Adaptability

Team player

Education

Finance qualifications

Tools

MS Office (Word, Excel, PowerPoint)

Job description

RESPONSIBILITIES:

• 1. Prepare quotations, generate invoices, and update reports
• 2. Need to liaise directly with our overseas offices (including South Africa, India, Indonesia, and Malaysia) and co-ordinate with them after completing the deal.
• 3. Coordinate with the accounting department to check payment status and chase payments from the client
• 4. Perform administrative support duties including filling, keying data, compiling data and reports, mail sorting, organizing courier service, purchasing of stationery, etc
• 5. Basic accounting knowledge will be an advantage
• 6. Any other ad hoc duties & tasks assigned by managers
• 7. The person should be available at all times (including PH and weekends) and late nights to coordinate with various clients located around the globe.
• 8. Able to work independently with a minimum of supervision.

REQUIREMENTS:

• With min 1 year working experience will be an advantage
• Candidates without experience but with relevant qualifications in Finance are welcome
• Proficient in MS Office, especially Word, Excel, and PowerPoint.
• Must be a team player but also possess the ability to work independently with moderate supervision
• Good Interpersonal, good communication skills, adaptability, and positive attitude

Typical duties and responsibilities

• Serve as primary administrative support to operations management, including acting as second-in-command during manager absences
• Coordinate and manage daily administrative operations, including scheduling meetings, maintaining calendars, and organizing documentation
• Process and distribute internal/external communications while maintaining efficient filing systems
• Support procurement processes by tracking inventory, ordering supplies, and maintaining vendor relationships
• Prepare and compile operational reports, presentations, and business documents
• Assist with recruitment and onboarding processes, including document preparation and orientation coordination
• Analyze operational procedures and propose improvements for increased efficiency
• Monitor and maintain office systems while ensuring smooth departmental operations