OPERATION LIAISON ASSISTANT

SREE POKKISHA KAALI PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

SREE POKKISHA KAALI PTE. LTD. in Singapore is seeking an administrative coordinator to support daily operations.

You will prepare quotations, generate invoices, update reports, and liaise with overseas offices across Africa, India, Indonesia, and Malaysia to coordinate deals. You will work with accounting to check payment status, chase overdue amounts, and manage filing, data entry, and procurement. Basic accounting knowledge is an advantage, and you should be able to work independently with

Qualifications

• Minimum 1 year work experience preferred in finance or admin.
• Candidates with relevant finance qualifications are welcome.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.

Responsibilities

• Serve as primary administrative support to operations management.
• Coordinate daily administrative operations, including meetings and calendars.
• Process and distribute communications; maintain filing systems.
• Support procurement by tracking inventory and vendor relations.
• Prepare operational reports and business documents.
• Assist recruitment and onboarding processes.
• Analyze procedures for efficiency improvements.
• Monitor office systems and ensure smooth operations.

Skills

Team player

Good communication

Independent worker

Education

Finance qualification

Tools

MS Office

Job description

RESPONSIBILITIES:

• 1. Prepare quotations, generate invoices, and update reports
• 2. Need to liaise directly with our overseas offices (including South Africa, India, Indonesia, and Malaysia) and co-ordinate with them after completing the deal.
• 3. Coordinate with the accounting department to check payment status and chase payments from the client
• 4. Perform administrative support duties including filling, keying data, compiling data and reports, mail sorting, organizing courier service, purchasing of stationery, etc
• 5. Basic accounting knowledge will be an advantage
• 6. Any other ad hoc duties & tasks assigned by managers
• 7. The person should be available at all times (including PH and weekends) and late nights to coordinate with various clients located around the globe.
• 8. Able to work independently with a minimum of supervision.

REQUIREMENTS:

• With min 1 year working experience will be an advantage
• Candidates without experience but with relevant qualifications in Finance are welcome
• Proficient in MS Office, especially Word, Excel, and PowerPoint.
• Must be a team player but also possess the ability to work independently with moderate supervision
• Good Interpersonal, good communication skills, adaptability, and positive attitude

Typical duties and responsibilities

• Serve as primary administrative support to operations management, including acting as second-in-command during manager absences
• Coordinate and manage daily administrative operations, including scheduling meetings, maintaining calendars, and organizing documentation
• Process and distribute internal/external communications while maintaining efficient filing systems
• Support procurement processes by tracking inventory, ordering supplies, and maintaining vendor relationships
• Prepare and compile operational reports, presentations, and business documents
• Assist with recruitment and onboarding processes, including document preparation and orientation coordination
• Analyze operational procedures and propose improvements for increased efficiency
• Monitor and maintain office systems while ensuring smooth departmental operations