OPERATION LIAISON ASSISTANT

SREE MASANI AMMAN PTE. LTD.; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

SREE MASANI AMMAN PTE. LTD. in Singapore is seeking a dedicated administrative coordinator to handle quotations, invoicing, and reporting while coordinating with our overseas offices.

You will support the accounting team to track payments and ensure timely follow-up with clients. The role requires proficiency in MS Office, strong communication, and the ability to work independently with minimal supervision.

Qualifications

• Proficient in MS Office, especially Word, Excel, and PowerPoint.

Responsibilities

• Prepare quotations, generate invoices, and update reports.
• Liaise with overseas offices (South Africa, India, Indonesia, Malaysia) and coordinate after deals.
• Coordinate with accounting to check payment status and chase payments from clients.
• Provide administrative support including filing, data entry, reports, mail sorting, courier organization, stationery purchases.

Job description

RESPONSIBILITIES:

• 1. Prepare quotations, generate invoices, and update reports
• 2. Need to liaise directly with our overseas offices (including South Africa, India, Indonesia, and Malaysia) and co-ordinate with them after completing the deal.
• 3. Coordinate with the accounting department to check payment status and chase payments from the client
• 4. Perform administrative support duties including filling, keying data, compiling data and reports, mail sorting, organizing courier service, purchasing of stationery, etc
• 5. Basic accounting knowledge will be an advantage
• 6. Any other ad hoc duties & tasks assigned by managers
• 7. The person should be available at all times (including PH and weekends) and late nights to coordinate with various clients located around the globe.
• 8. Able to work independently with a minimum of supervision.

REQUIREMENTS:

• With min 1 year working experience will be an advantage
• Candidates without experience but with relevant qualifications in Finance are welcome
• Proficient in MS Office, especially Word, Excel, and PowerPoint.
• Must be a team player but also possess the ability to work independently with moderate supervision
• Good Interpersonal, good communication skills, adaptability, and positive attitude

Typical duties and responsibilities

• Serve as primary administrative support to operations management, including acting as second-in-command during manager absences
• Coordinate and manage daily administrative operations, including scheduling meetings, maintaining calendars, and organizing documentation
• Process and distribute internal/external communications while maintaining efficient filing systems
• Support procurement processes by tracking inventory, ordering supplies, and maintaining vendor relationships
• Prepare and compile operational reports, presentations, and business documents
• Assist with recruitment and onboarding processes, including document preparation and orientation coordination
• Analyze operational procedures and propose improvements for increased efficiency
• Monitor and maintain office systems while ensuring smooth departmental operations