Operation Executive, Office Management

Success Human Resource Centre Pte Ltd.; Singapore; On-site; SGD 20,311 - 24,328; Full time

Job summary

Success Human Resource Centre Pte Ltd. is seeking an Office Management Support professional based in Singapore. This role requires assisting with office management tasks, preparing reports, and managing supplies. Candidates should possess strong IT and interpersonal skills, with a proactive working attitude and meticulous attention to detail.

Office hours apply with a salary of up to $2,000 plus variable bonuses. Experience is preferred, and the position is contract based and renewable.

Qualifications

• Prior relevant working experience is a plus.
• Must be IT savvy and proficient with Microsoft Office (especially Excel).
• Have good interpersonal and communication skills (both oral and written).
• Must possess a pleasant & positive working attitude.

Responsibilities

• Perform office management support services.
• Assist in preparing monthly reports for the Authority.
• Procure and replenish office supplies.
• Liaise for room and facilities booking within the building.
• Handle catering services for VIPs.

Skills

IT savvy

Customer-oriented

Interpersonal skills

Communication skills

Attention to detail

Proactive

Tools

Microsoft Office

Job description

Job Responsibilities

• Perform office management support services at alternate sites, as and when required or needed
• Assist the Ops Executive when additional help is required to perform office management support services as and when required
• Assist Team LEad in by collating from all sites on the various office management services for consolidation of the Monthly Report to the Authority
• Check and conduct annual verification of AEDs
• Monitor items in the First Aid Box to ensure that there are sufficient supplies and the supplies are usable
• Procure and replenish of office sundries and stationary supplies when items are running low
• Verify, perform goods received and payment for new purchases
• Liaise with officers on room and facilities booking within the building
• De-conflicting of bookings due to priority of events/meetings
• Process gift declaration and disposal and consolidate submission of gift declaration and disposal (seperate or cobined to be determined by authority) quarterly
• Handle catering services for VIPs and staff
• Assist in transport arrangements for VIPs
• Assist in service support of events held at other venue
• Any other ad-hoc duties as assigned by supervisor

Period

• Contract (Renewable)

Location

• Clarke Quay / Maxwell

Working Hours

• Office Hours
• Up to $2,000 + VB

Job Requirements

• Prior relevant working experience is a plus
• Technical knowledge/Skills/Competencies
• IT savvy and proficient with Microsoft Office (especially essential for excel etc.)
• Customer-oriented with good interpersonal and communication skills (both oral and written)
• Have a pleasant & positive working attitude
• Pro-active, Self-motivated team player with the ability to work independently in a dynamic environment
• Meticulous and attentive to details
• Ability to work under pressure to meet SLA, KPI and project datelines