Administrative Executive

EAGLEEYES MANAGEMENT CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 27,000 - 45,000; Full time

Job summary

EAGLEEYES MANAGEMENT CONSULTANCY PTE. LTD. is seeking an organized administrator to handle a range of tasks including preparing schedule letters, quotations, and invoices, while coordinating with internal and external teams to ensure smooth workflows.

The role involves monitoring project and sales progress, maintaining accurate records, and supporting daily operational activities to boost team efficiency. It requires strong communication and inventory management skills in a dynamic environment.

Qualifications

• Experience preparing schedule letters, quotations, and invoices.
• Ability to monitor project and sales progress and provide updates.
• Maintain accurate information flow through data entry and records updates.

Responsibilities

• Prepare schedule letters, quotations, invoices, and in-house document requests accurately to support project and sales activities
• Monitor and track project and sales status to ensure timely progress and updates
• Perform data entry, update records, and follow up on outstanding tasks to maintain accurate information flow
• Support supervisors with daily operational administrative tasks to enhance team efficiency
• Liaise with internal departments and external stakeholders to facilitate smooth workflow and communication
• Maintain optimum inventory stock levels to support operational needs
• Prepare weekly Inventory Status reports to provide clear visibility of stock levels
• Prepare quotations for Spare Parts and Modification Works enquiries or orders to support sales processes
• Prepare and monitor progress claims and tax invoice submissions to ensure accurate financial documentation
• Perform administrative duties including issuing receipts, payment memos, and purchase requests to support office operations

Skills

Administrative tasks

Data entry

Inventory management

Cross-team coordination

Client/stakeholder liaison

Invoicing and quotations

Job description

Job Summary

You will manage administrative and operational tasks including preparing schedule letters, quotations, invoices, monitoring project and sales progress, maintaining inventory, and coordinating with internal and external teams to ensure smooth workflows.

Responsibilities

• Prepare schedule letters, quotations, invoices, and in-house document requests accurately to support project and sales activities
• Monitor and track project and sales status to ensure timely progress and updates
• Perform data entry, update records, and follow up on outstanding tasks to maintain accurate information flow
• Support supervisors with daily operational administrative tasks to enhance team efficiency
• Liaise with internal departments and external stakeholders to facilitate smooth workflow and communication
• Maintain optimum inventory stock levels to support operational needs
• Prepare weekly Inventory Status reports to provide clear visibility of stock levels
• Prepare quotations for Spare Parts and Modification Works enquiries or orders to support sales processes
• Prepare and monitor progress claims and tax invoice submissions to ensure accurate financial documentation
• Perform administrative duties including issuing receipts, payment memos, and purchase requests to support office operations