Executive Operations & Admin: Workplace Experience Lead

NATIONAL VOLUNTEER AND PHILANTHROPY CENTRE (NVPC); Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

NVPC is seeking an organised Office & Facilities Coordinator in Singapore to keep the office safe, functional and welcoming. You will work with building management, vendors and internal teams to support smooth operations and onboarding.

The ideal candidate has 2–3 years in workplace operations, strong communication skills, proficiency with Microsoft Office and Teams, and a service-oriented mindset for staff and guests in a fast-paced environment. This is a full-time, on-site role.

Qualifications

• 2–3 years of experience in workplace operations, office administration, facilities management, hospitality, or related roles.
• Highly organised and proactive with the ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills with a service-oriented approach to stakeholders.
• Comfortable coordinating vendors, logistics and day-to-day office operations.
• Proficient in Microsoft Office and Microsoft Teams.

Responsibilities

• Workspace & Facilities Management: Ensure the office environment is safe, functional, clean and welcoming by coordinating with building management, vendors and internal stakeholders.
• Office Operations & Administration: Manage day-to-day operations, procurement, access arrangements, and administrative processes for efficiency.
• Project & Vendor Coordination: Support office improvement works and initiatives by coordinating with vendors and service providers.
• Employee Engagement & Events: Support staff engagement, wellbeing, appreciation, and workplace events to foster a positive culture.
• Onboarding Support: Assist onboarding and offboarding processes to ensure employees feel welcomed and supported.
• Workplace Safety & Compliance: Support safety, emergency preparedness and compliance processes.
• Budget & Invoice Coordination: Assist procurement, invoicing and budget tracking with Finance.

Skills

Organisational skills

Communication

Vendor coordination

Event planning

Tools

Microsoft Office

Microsoft Teams

Job description

NVPC is seeking an organised Office & Facilities Coordinator in Singapore to keep the office safe, functional and welcoming. You will work with building management, vendors and internal teams to support smooth operations and onboarding.

The ideal candidate has 2–3 years in workplace operations, strong communication skills, proficiency with Microsoft Office and Teams, and a service-oriented mindset for staff and guests in a fast-paced environment. This is a full-time, on-site role.