On-Site Facilities Coordinator - Soft Services

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator (Soft Services) for our Singapore offices. The role oversees coordination with external vendors to maintain a safe, clean, and efficient work environment, including access control, pantry operations, and procurement.

You will manage multiple tasks, from printing access cards to coordinating parking and travel arrangements, while driving fire safety practices and staff training. A proactive, independent approach is essential.

Qualifications

• 3–5 years of facilities experience.
• Strong knowledge of facilities operations and inspection routines.
• Proficient in MS Office and general IT competency.

Responsibilities

• Oversee cleaning services provided by a 3rd party vendor and ensure high cleanliness standards.
• Stock taking and end-to-end procurement of office supplies.
• Oversee pantry equipment such as vending machines, coffee, tea and water dispensers.
• Manage employees' access cards and building access configurations.
• Print access cards and deactivate/activate access as needed.
• Coordinate printing of business cards and mobile phone contracts.
• Coordinate season parking requests with Building Management Office and verify payments.
• Arrange car rentals and transportation as requested.
• Develop fire safety procedures and lead bi-annual fire drills.
• Maintain list of first aiders and assist in training sessions.
• Arrange booking of non-bookable manager rooms.
• Propose office best practices to improve the office environment and communications.

Skills

Facilities management

Vendor coordination

Access control

MS Office

Communication

Job description

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator (Soft Services) for our Singapore offices. The role oversees coordination with external vendors to maintain a safe, clean, and efficient work environment, including access control, pantry operations, and procurement.

You will manage multiple tasks, from printing access cards to coordinating parking and travel arrangements, while driving fire safety practices and staff training. A proactive, independent approach is essential.