Senior / Administrative Executive

EETARP ENGINEERING PTE LTD; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

EETARP ENGINEERING PTE LTD in Singapore is seeking a Senior Administrative Executive to support daily office operations and create a welcoming experience for staff and visitors.

You will be the first point of contact, handle calls and inquiries, manage supplies, coordinate service contracts, and assist HR and management with administrative tasks. The role requires at least one year of admin experience, strong English, and excellent organization, with a collaborative, discreet approach.

Qualifications

• At least one year of relevant working experience in administration, office coordination, reception, or a related position.
• Good spoken and written English.
• Strong interpersonal and communication skills.
• Excellent organizational and time-management skills.
• Self-motivated and able to work independently.
• A supportive team player who enjoys helping others.
• Trustworthy, responsible, and able to handle confidential information with discretion.

Responsibilities

• Answer incoming telephone calls in a friendly and professional manner and direct enquiries to the appropriate colleague.
• Welcome customers, visitors, employees, and business partners to the office.
• Support the management, HR and other departments with general administrative and coordination tasks.
• Help maintain a welcoming, organized, and positive office environment.
• Monitor office supply levels and place orders when required.
• Ensure that office pantries are clean, organized, and adequately stocked.
• Coordinate and renew office-related service contracts, including water dispensers, utilities, fire extinguishers, and other building or facility services. Maintain proper records of those contracts.
• Liaise with building management, service providers, and external contractors when necessary.
• Organize the monthly office birthday lunch and other internal office activities when required.
• Perform other administrative duties that contribute to the smooth operation of the office.

Skills

Interpersonal skills

Communication skills

English proficiency

Tools

Microsoft Office

Job description

We are looking for a friendly, dependable, and well-organizedSenior / Administrative Executiveto support our daily office operations and create a welcoming experience for employees, customers, visitors, and business partners.

As the first point of contact for customers calling or visiting our company, you will play an important role in representing our organization and our open, respectful, and people-focused company culture. If you enjoy working with people, take pride in creating a pleasant office environment, and can manage administrative responsibilities independently and reliably, you are the person we are looking for.

Job Description

• Answer incoming telephone calls in a friendly and professional manner and direct enquiries to the appropriate colleague.
• Welcome customers, visitors, employees, and business partners to the office.
• Support the management, HR and other departments with general administrative and coordination tasks.
• Help maintain a welcoming, organized, and positive office environment.
• Monitor office supply levels and place orders when required.
• Ensure that office pantries are clean, organized, and adequately stocked.
• Coordinate and renew office-related service contracts, including water dispensers, utilities, fire extinguishers, and other building or facility services. Maintain proper records of those contracts.
• Liaise with building management, service providers, and external contractors when necessary.
• Organize the monthly office birthday lunch and other internal office activities when required.
• Perform other administrative duties that contribute to the smooth operation of the office.

Requirement

• At least one year of relevant working experience in administration, office coordination, reception, or a related position.
• Basic knowledge of Microsoft Office, including Outlook, Word, and Excel.
• Good spoken and written English.
• Strong interpersonal and communication skills.
• Excellent organizational and time-management skills.
• Able to manage several responsibilities while remaining calm, friendly, and professional.
• Self-motivated and able to work independently.
• A supportive team player who enjoys helping others.
• Trustworthy, responsible, and able to handle confidential information with discretion.