Office Ops & Facilities Coordinator

BGC Group Pte Ltd; Shenton Way; On-site; SGD 28,000 - 33,000; Full time

Job summary

BGC Group Pte Ltd is seeking an Office Administrator to support daily operations at our Singapore client site. The role requires you to help manage front desk tasks, coordinate facility needs and maintain orderly records, with a focus on welcoming visitors and ensuring smooth office flow.

The position offers a monthly salary of SGD 2,500 to SGD 3,000, depending on experience, and involves 3 rotating shifts.

Qualifications

• Minimum secondary education or diploma qualification.
• 2-3 years of administrative experience.
• Ability to commit to 3 rotating shifts.
• Good communication and interpersonal skills.
• Able to work independently while collaborating with colleagues and external service providers.

Responsibilities

• Support daily office operations and ensure a welcoming, organised and comfortable working environment for employees and visitors.
• Manage office access arrangements, including access requests, visitor registration and security-related administration.
• Handle general office administration, including asset tracking, resource bookings, carpark applications and office supplies replenishment.
• Assist with employee onboarding and offboarding, including administrative arrangements and workplace briefings.
• Conduct routine office checks to ensure workplace safety, security and compliance with established procedures.
• Coordinate workplace activities such as fire drills, safety exercises and other office-related events.
• Assist with incident reporting and follow-up actions for facility issues such as power disruptions, air-conditioning faults and lighting problems.
• Liaise with building management, maintenance service providers and cleaning personnel to ensure facilities are properly maintained.
• Maintain accurate administrative records and prepare simple reports when required.

Skills

Punctuality

Responsibility

Attention to detail

Communication skills

Independent worker

Education

Secondary education or Diploma

Job description

BGC Group Pte Ltd is seeking an Office Administrator to support daily operations at our Singapore client site. The role requires you to help manage front desk tasks, coordinate facility needs and maintain orderly records, with a focus on welcoming visitors and ensuring smooth office flow.

The position offers a monthly salary of SGD 2,500 to SGD 3,000, depending on experience, and involves 3 rotating shifts.