Office Operations & Welcome Experience Coordinator

ICHOR SYSTEMS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

ICHOR SYSTEMS SINGAPORE PTE. LTD. is seeking an Office Administration Coordinator/Receptionist to support day-to-day office operations. You will manage front-desk activities, handle vendor invoices, oversee procurement, and assist with onboarding and access control.

The role requires 2–3 years in admin/office support, proficiency in Microsoft Office, and the ability to work with multiple stakeholders across the organisation. Office environment in Singapore with a collaborative Facilities team.

Qualifications

• NITEC/ Diploma in Office Admin or equivalent qualification.
• 2–3 years of administrative, office support, or customer service experience.
• Experience in a manufacturing environment would be an advantage.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Familiarity with procurement processes, including raising Purchase Requisitions (PRs) in Oracle.
• Excellent organisational skills with the ability to multitask and prioritise.

Responsibilities

• Manage front-desk operations, greet and assist visitors, coordinate visitor registration, and provide general administrative support.
• Coordinate meeting room bookings, scheduling updates, and handle changes or cancellations.
• Handle daily letterbox collection, courier services and process vendor invoices.
• Oversee procurement and replenishment of stationery and pantry supplies.
• Coordinate onboarding for new hires, including photo-taking, access cards, lockers, and welcome packs.
• Liaise with Facilities and vendors to ensure workplace upkeep and services.

Skills

Excellent organisational skills

Ability to work independently

Multitasking and prioritisation

Stakeholder communication

Customer service experience

Education

NITEC/ Diploma in Office Admin or equivalent

Tools

Microsoft Office

Oracle PRs

Job description

ICHOR SYSTEMS SINGAPORE PTE. LTD. is seeking an Office Administration Coordinator/Receptionist to support day-to-day office operations. You will manage front-desk activities, handle vendor invoices, oversee procurement, and assist with onboarding and access control.

The role requires 2–3 years in admin/office support, proficiency in Microsoft Office, and the ability to work with multiple stakeholders across the organisation. Office environment in Singapore with a collaborative Facilities team.