Office Operations & Admin Coordinator

CTCI SINGAPORE PTE. LTD.; Singapore; On-site; SGD 31,000 - 45,000; Full time

Job summary

CTCI SINGAPORE PTE. LTD. is seeking a capable Office Administrator to support daily operations, procurement, and coordination of facilities in Singapore.

You will liaise with vendors, manage records, assist onboarding, and help maintain a safe, compliant work environment. Ideal candidates have 1–3 years in office administration, strong MS Office skills, and bilingual English/Mandarin abilities to communicate with HQ and Mandarin-speaking stakeholders.

Qualifications

• Diploma or Bachelor's degree in a related discipline (Business Administration, Administrative Management, Corporate Management, Accounting, Finance).
• 1-3 years of relevant experience in office administration, general affairs, procurement support, or administrative coordination. Fresh graduates with a positive attitude are encouraged to apply.
• Basic understanding of office administration and procurement processes.
• Proficient in Microsoft Office applications (Excel, Word, and PowerPoint).
• Good organizational and time management skills with attention to detail.
• Good interpersonal and communication skills, with the ability to work effectively with colleagues, vendors, and external parties.
• Fluent in English and Mandarin (spoken and written) to communicate with headquarters and Mandarin-speaking stakeholders. Knowledge of Taiwanese Hokkien or another language is an advantage.
• Responsible, proactive, and willing to learn, with the ability to work both independently and as part of a team.
• Willing to work flexible hours when required to support business or project needs.

Responsibilities

• Support the daily office administration to ensure smooth office operations.
• Assist in coordinating office facilities, equipment, and maintenance services to maintain a safe and efficient working environment.
• Support procurement activities, including obtaining quotations, preparing purchase requests, tracking orders, and maintaining inventory records.
• Liaise with vendors, service providers, contractors, landlords, and government agencies on routine administrative matters.
• Monitor office supplies and replenish inventory when required.
• Assist in processing administrative invoices, payments, and expense records.
• Coordinate meeting arrangements, business travel, company events, and employee engagement activities.
• Support workplace health, safety, and compliance initiatives in accordance with company policies.
• Provide administrative support to management and various departments, ensuring smooth coordination of daily operations.
• Maintain and update administrative records, contracts, licenses, and company documents.
• Assist with employee onboarding and offboarding activities, including workspace setup, access card administration, and company asset tracking.
• Perform general clerical duties, including filing, document preparation, data entry, and correspondence.
• Carry out ad hoc administrative duties and projects as assigned by management.

Skills

Interpersonal skills

Communication skills

MS Office

Time management

Organizational skills

English & Mandarin

Teamwork

Education

Diploma or Bachelor’s in Admin/Related

Job description

CTCI SINGAPORE PTE. LTD. is seeking a capable Office Administrator to support daily operations, procurement, and coordination of facilities in Singapore.

You will liaise with vendors, manage records, assist onboarding, and help maintain a safe, compliant work environment. Ideal candidates have 1–3 years in office administration, strong MS Office skills, and bilingual English/Mandarin abilities to communicate with HQ and Mandarin-speaking stakeholders.