Office Operations & Procurement Coordinator

CTCI SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

CTCI Singapore PTE. LTD. is seeking an Office Administrator to support daily operations, procurement, and facilities coordination. The role requires a Diploma or Bachelor's degree with 1–3 years of experience in office administration or related fields.

You will liaise with vendors and government agencies, assist onboarding/offboarding, and help maintain records while ensuring compliance and efficient teamwork across departments.

Qualifications

• Diploma or Bachelor's degree in business/administration or related field.
• 1–3 years in office administration, general affairs, procurement support, or administrative coordination.
• Fluent in English and Mandarin (spoken and written) to communicate with HQ and Mandarin-speaking stakeholders.

Responsibilities

• Support the daily office administration to ensure smooth operations.
• Assist in coordinating facilities, equipment, and maintenance for a safe environment.
• Assist in procurement: obtaining quotations, preparing purchase requests, tracking orders, and maintaining inventory records.
• Liaise with vendors, service providers, contractors, landlords, and government agencies on routine administrative matters.
• Coordinate meeting arrangements, business travel, company events, and employee engagement activities.
• Support workplace health, safety, and compliance initiatives in accordance with company policies.
• Provide administrative support to management and various departments, ensuring smooth coordination of daily operations.
• Maintain and update administrative records, contracts, licenses, and company documents.

Skills

Office admin

Procurement

Vendor liaison

MS Office

Communication

English & Mandarin

Education

Diploma in Business Administration

Bachelor's in Administrative Management

Bachelor's in Accounting/Finance

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

CTCI Singapore PTE. LTD. is seeking an Office Administrator to support daily operations, procurement, and facilities coordination. The role requires a Diploma or Bachelor's degree with 1–3 years of experience in office administration or related fields.

You will liaise with vendors and government agencies, assist onboarding/offboarding, and help maintain records while ensuring compliance and efficient teamwork across departments.