Office Operations Administrator

YIKIA ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

YIKIA ENGINEERING PTE. LTD. is seeking an Administrative Assistant to provide essential administrative and clerical support for daily office operations in Singapore.

The role involves handling documentation, records, correspondence, scheduling, and cross-departmental assistance with confidentiality and professionalism. The ideal candidate will be organized, detail-oriented, proactive, and capable of multitasking while maintaining discretion.

Qualifications

• Minimum of a high school diploma, GCE 'O' Levels, or equivalent; a diploma in Business Administration or a related field is an advantage.
• Previous experience in an administrative or clerical role is preferred.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Good written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities.
• High level of accuracy and attention to detail.
• Ability to work independently and collaboratively as part of a team.
• Good problem-solving skills and a positive, service-oriented attitude.
• Ability to handle confidential information with discretion.

Responsibilities

• General Administrative Support: Perform daily administrative and clerical duties to support office operations.
• Documentation and Filing: Prepare, organize, update, and maintain documents, reports, records, and filing systems.
• Data Entry: Enter, update, and verify information in company databases, spreadsheets, and internal systems.
• Correspondence Management: Handle incoming and outgoing emails, telephone calls, letters, and other communications.
• Scheduling and Coordination: Arrange meetings, appointments, and schedules, and assist with meeting preparations.
• Office Management: Monitor office supplies, coordinate maintenance requests, and ensure the office operates efficiently.
• Records Management: Maintain accurate and up-to-date administrative records and ensure documents are properly filed.
• Departmental Support: Assist other departments with administrative requests, reports, forms, and documentation as required.
• Invoice and Purchase Order Support: Assist in preparing purchase orders, processing invoices, and tracking administrative expenses where applicable.
• Customer and Vendor Coordination: Liaise with customers, suppliers, and business partners professionally.
• Confidentiality and Compliance: Handle sensitive company information responsibly and follow company policies and procedures.
• Other Duties: Perform other administrative tasks and responsibilities assigned by management.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Independent and collaborative work

Problem solving

Discretion with confidential info

Education

High School Diploma or equivalent

Diploma in Business Administration (advantage)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

YIKIA ENGINEERING PTE. LTD. is seeking an Administrative Assistant to provide essential administrative and clerical support for daily office operations in Singapore.

The role involves handling documentation, records, correspondence, scheduling, and cross-departmental assistance with confidentiality and professionalism. The ideal candidate will be organized, detail-oriented, proactive, and capable of multitasking while maintaining discretion.