Office Operations & Admin Support Specialist

HAO XIANG ENGINEERING DEVELOPMENT PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

HAO XIANG ENGINEERING DEVELOPMENT PTE. LTD. is seeking an administrative professional to support HR and office operations in Singapore.

The role includes answering phones, greeting visitors, scheduling, mail handling, and preparing communications and reports. You will maintain filing systems, perform basic bookkeeping and data analysis, assist with events, manage supplies, and coordinate travel. A GCE O Level or Diploma with relevant experience is required, with construction industry experience

Qualifications

• GCE O Level or Diploma with some HR/Administration experience.
• Prior experience in Construction Industry is advantageous.
• IT savvy and proficient in Microsoft Office.

Responsibilities

• Answering phones and greeting visitors.
• Scheduling appointments and maintaining calendars.
• Collecting and distributing mail.
• Preparing communications such as memos, emails, invoices or reports.
• Writing and editing letters, emails, reports and instructional documents.
• Creating and maintaining electronic and physical filing systems.
• Managing accounts and performing basic bookkeeping.
• Performing data entry and analysis.
• Assisting with event planning and coordination.
• Ordering and maintaining office supplies.
• Processing expense reports.
• Managing travel arrangements.

Skills

Microsoft Office

Data entry

Calendaring

Communication

Organizational skills

Education

GCE O Level or Diploma

Tools

Basic accounting

Job description

HAO XIANG ENGINEERING DEVELOPMENT PTE. LTD. is seeking an administrative professional to support HR and office operations in Singapore.

The role includes answering phones, greeting visitors, scheduling, mail handling, and preparing communications and reports. You will maintain filing systems, perform basic bookkeeping and data analysis, assist with events, manage supplies, and coordinate travel. A GCE O Level or Diploma with relevant experience is required, with construction industry experience