Administrative & Operations Specialist

Hao Xiang Engineering Development; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Hao Xiang Engineering Development is seeking an Office Administrator in Singapore to handle frontline reception, calendar management and document preparation. The role also includes filing, mail distribution and basic bookkeeping support.

The ideal candidate will be IT savvy with Microsoft Office, possess strong organisational and interpersonal skills, and demonstrate independent, meticulous work habits with good time management.

Qualifications

• At least GCE O Level or diploma qualifications with some relevant working experience in Human Resource and Administration
• Prior experience in Construction Industry will be advantageous
• IT savvy and proficient in Microsoft Office
• Independent, Meticulous and Positive Attitude in learning
• Good organisational and interpersonal skills
• Good time management skills

Responsibilities

• Answering phones and greeting visitors
• Scheduling appointments and maintaining calendars
• Collecting and distributing mail
• Preparing communications such as memos, emails, invoices or reports
• Writing and editing letters, emails, reports and instructional documents
• Creating and maintaining electronic and physical filing systems
• Managing accounts and performing basic bookkeeping
• Performing data entry and analysis
• Assisting with event planning and coordination
• Ordering and maintaining office supplies
• Processing expense reports
• Managing travel arrangements

Skills

Independent

Meticulous

Organisational skills

Interpersonal skills

Time management

Education

GCE O Level or Diploma

Tools

Microsoft Office

Job description

Hao Xiang Engineering Development is seeking an Office Administrator in Singapore to handle frontline reception, calendar management and document preparation. The role also includes filing, mail distribution and basic bookkeeping support.

The ideal candidate will be IT savvy with Microsoft Office, possess strong organisational and interpersonal skills, and demonstrate independent, meticulous work habits with good time management.