Administrative Executive

STAR ENGINEERING PTE. LTD.; Singapore; On-site; SGD 25,000 - 38,000; Full time

Job summary

STAR ENGINEERING PTE. LTD. in Singapore is seeking a diligent administrative assistant to manage front-desk operations and support daily office functions.

The role includes greeting visitors, coordinating mail and courier services, and maintaining reception and common areas for a professional environment. You will assist with onboarding, attendance, and file management, and help organize events to strengthen company culture.

Qualifications

• Minimum GCE 'O' level qualification.
• Minimum 2 years of relevant experience in administrative or office support roles.

Responsibilities

• Manage daily front-desk activities by handling phone calls, mails, guest enquiries, and courier arrangements to ensure efficient communication flow.
• Greet guests, determine their visit purpose, and notify the appropriate parties promptly.
• Maintain meeting rooms, reception area, toilets, pantry, and common areas to keep them neat, organized, and presentable at all times.
• Monitor inventory, order, and manage stationery, pantry items, and office supplies to ensure availability and proper upkeep.
• Assist in organizing events, team-building activities, and employee engagement programs to support company culture.
• Coordinate office maintenance with external vendors, contractors, and property management, ensuring timely updates to employees.
• Support employee onboarding and offboarding by setting up workstations, activating door access, and issuing company assets.
• Manage and maintain accurate employee attendance and leave records for administrative compliance.
• Maintain accurate documentation and filing systems to support office operations.
• Provide additional administrative support and assist with projects as needed.
• Participate in On-the-Job Training to develop relevant skills and knowledge.

Skills

Microsoft Office

Proactive

Organizational skills

Team player

Education

GCE O-level

Job description

Company Overview

STAR ENGINEERING PTE. LTD. is a growing construction company focused on continuous upgrading and expansion to succeed in a competitive market.

Job Summary

You will manage front-desk operations, coordinate office maintenance, support employee onboarding, and assist with administrative tasks to ensure smooth daily office functions.

Responsibilities

• Manage daily front-desk activities by handling phone calls, mails, guest enquiries, and courier arrangements to ensure efficient communication flow
• Greet guests, determine their visit purpose, and notify the appropriate parties promptly
• Maintain meeting rooms, reception area, toilets, pantry, and common areas to keep them neat, organized, and presentable at all times
• Monitor inventory, order, and manage stationery, pantry items, and office supplies to ensure availability and proper upkeep
• Assist in organizing events, team-building activities, and employee engagement programs to support company cultureCoordinate office maintenance with external vendors, contractors, and property management, ensuring timely updates to employees
• Support employee onboarding and offboarding by setting up workstations, activating door access, and issuing company assets
• Manage and maintain accurate employee attendance and leave records for administrative compliance
• Maintain accurate documentation and filing systems to support office operations
• Provide additional administrative support and assist with projects as needed
• Participate in On-the-Job Training to develop relevant skills and knowledge

Required competencies and certifications

• Minimum GCE 'O' level qualification
• Minimum 2 years of relevant experience in administrative or office support roles

Preferred competencies and qualifications

• Proficient in Microsoft Office applications to perform daily administrative tasks efficiently
• Demonstrate a positive attitude, polite and cheerful demeanor to foster a welcoming office environment
• Exhibit proactivity and adaptability to work independently and handle ad-hoc responsibilities
• Maintain strong organizational skills and collaborate effectively as a team player