Office Operations Specialist

YINSHENG ENGINEERING PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

YINSHENG ENGINEERING PTE. LTD. is seeking an Office Administrator to provide general administrative and clerical support across the office and departments in Singapore.

The role involves handling daily paperwork, filing, data entry, and maintaining records to ensure smooth operations. Responsibilities include processing invoices, expense claims, coordinating with departments, and supporting meetings and activities.

Qualifications

• Diploma or Degree in Business Administration or related field.
• Fresh graduates are welcome; degree holders preferred.
• Prior experience in office administration is an advantage.
• Experience in construction, engineering or M&E is a plus.
• Proficient in Microsoft Excel and Word; strong organizational skills.

Responsibilities

• Provide general administrative support to multiple departments.
• Handle daily paperwork, documentation, filing and data entry.
• Prepare, organise and maintain company records and documents.
• Process supplier invoices and verify documents against PO/Delivery Notes.
• Check staff expense claims and reimbursements.
• Maintain attendance records and other administrative records.
• Assist with onboarding documents and stationery for new staff.
• Coordinate with departments to collect required documents.
• Handle printing, scanning, photocopying and other office tasks.
• Provide support for meetings and company activities.
• Perform ad-hoc duties as assigned.

Skills

Organisational skills

Time-management

Communication skills

Interpersonal skills

Multitasking

Education

Diploma or Degree in Business Administration / related

Fresh graduates welcome

Degree holders preferred

Tools

Microsoft Excel

Microsoft Word

Job description

YINSHENG ENGINEERING PTE. LTD. is seeking an Office Administrator to provide general administrative and clerical support across the office and departments in Singapore.

The role involves handling daily paperwork, filing, data entry, and maintaining records to ensure smooth operations. Responsibilities include processing invoices, expense claims, coordinating with departments, and supporting meetings and activities.