Office Operations & Admin Specialist

GENII IDEAS (S) PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

GENII IDEAS (S) PTE. LTD. in Singapore seeks an organized admin and operations coordinator to support document management, correspondence, and meeting preparation.

You will coordinate vendors, implement SOPs, manage onboarding and visitor logistics, and assist HR with attendance, leaves, and petty cash. The role focuses on workflow coordination and basic financial tasks, requiring meticulous record-keeping and cross-department collaboration.

Qualifications

• Experience providing administrative support and document handling.
• Ability to draft routine communications and manage internal/external correspondences.
• Experience coordinating meetings, venues, and related logistics.
• Experience coordinating with vendors and monitoring service terms.
• Ability to implement and update SOPs to improve processes.
• Experience onboarding new hires and managing visitor access.
• Experience handling petty cash, expense claims and invoicing processes.
• Experience booking travel and accommodation for staff.
• Experience tracking attendance and leave records.

Responsibilities

• Document management: maintain filing systems and confidentiality for archives.
• Correspondence: draft routine emails, memos, and internal communications.
• Meeting preparation: schedule meetings, book rooms, arrange tech/catering, take minutes, track actions.

Skills

Document management

Correspondence

Meeting coordination

Vendor coordination

SOPs implementation

Onboarding

Visitor management

Petty cash

Expense reports

Billing & invoicing

Travel booking

Attendance tracking

Job description

GENII IDEAS (S) PTE. LTD. in Singapore seeks an organized admin and operations coordinator to support document management, correspondence, and meeting preparation.

You will coordinate vendors, implement SOPs, manage onboarding and visitor logistics, and assist HR with attendance, leaves, and petty cash. The role focuses on workflow coordination and basic financial tasks, requiring meticulous record-keeping and cross-department collaboration.