Office & Operations Admin

FISH & CO. RESTAURANTS PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Fish & Co. Restaurants Pte. Ltd.

is seeking a diligent administrative professional to support the corporate office and restaurant outlets. The role includes secretarial duties, travel coordination, and handling confidential documents with a focus on accuracy and efficiency. The successful candidate will manage multiple tasks in a fast-paced environment, maintain records, and assist the Managing Director with presentations, letters, and meeting minutes while upholding high standards of

Qualifications

• Diploma and/or experience in secretarial/administrative work preferred.
• Ability to multi-task and work independently in a fast-paced environment.
• Demonstrate a high degree of initiative.
• Excellent follow-up skills a must.
• Excellent written and verbal communication skills.
• Proficient with MS Word, Excel, Outlook and PowerPoint.

Responsibilities

• Ensure smooth functioning of the corporate office.
• Oversee restaurant outlets' administrative functions.
• Maintain and update tenancy agreements and legal/insurance agreements.
• Keep training records and KPIs for restaurant outlets up to date.
• Provide secretarial support to the Managing Director.
• Coordinate travel arrangements and ensure schedule accuracy.
• Prepare presentation materials, reports, letters and meeting minutes.
• Maintain confidentiality in all matters.
• Follow up on key projects and renew licenses & filings.
• Order and replenish office supplies; keep filings accessible and secure.

Skills

Secretarial skills

Administration

Multi-tasking

Initiative

Communication

Education

Diploma in Secretarial/Administrative

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

Responsibilities

• Responsible for the smooth functioning of the corporate office
• Ensure that the restaurant outlets' administrative functions are conducted properly
• Responsible for ensuring that all tenancy agreements are properly maintained and updated
• Responsible for ensuring that all legal, insurance and other agreements are properly maintained, updated and upkept
• Maintain and update restaurant outlets' training and key performance indices
• Provide secretarial and general administrative support to MD
• Responsible for arranging, coordinating and confirming all travel arrangements, ensure that all schedules are accurate
• Prepare presentation materials / reports and write letters / memorandums / speech / take down meeting minutes
• Ensure highest confidentiality level when dealing in all matters
• Assist to ensure that the key projects are initiated are being followed up properly
• Renewal of restaurants licenses & financial filings (eg. Tax)
• Ordering and replenishing of office supplies and equipment
• Maintain filings and administrative systems so that written or compute information is easily accessible and secure

Requirements

• Diploma and/or Experience in secretarial/administrative preferred but not necessary
• Ability to multi-task and work independently in a fast paced environment.
• Demonstrate a high degree of initiative
• Excellent follow up skills is a must.
• Excellent communication skills, written and verbal.
• Must be proficient with the following software; MS Word, Excel, Outlook and PowerPoint