Executive Secretary

Momentus Hotel Alexandra; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Momentus Hotel Alexandra in Singapore seeks an experienced secretary to provide comprehensive support to the General Manager.

You will manage daily mails, record minutes, prepare presentation materials, liaise with department heads, and coordinate reports for management and corporate office. Strong time management, communication, and detail-oriented problem solving are essential; hospitality sales experience is a plus.

Qualifications

• Minimum 3 years of experience in a similar role.
• Excellent time management skills.
• Strong verbal and written communication abilities.
• Attention to detail and problem solving.
• Sales background in hospitality is an added advantage.

Responsibilities

• To be responsible for all daily incoming mails/correspondence for the GM/Executive Office.
• To sit in and record minutes of any meetings held by the General Manager.
• To prepare all documents, papers and presentation materials for the General Manager to present/communicate at meetings such as Management Meetings etc.
• To liaise with department heads and ensure timely follow-up on action items.
• To compile and co-ordinate the submission of departmental monthly reports.
• To ensure the timely and accurate preparation of regular management reports for the corporate office.
• To liaise with the corporate office on any relevant matters pertaining to meetings and reports.
• To prepare and distribute schedules of meetings at the start of each month.

Skills

Time management

Verbal & written communication

Attention to detail

Problem solving

Hospitality sales experience

Job description

Job Summary

Reporting to the General Manager, the incumbent shall be responsible in providing a complete secretarial support.

Job responsibilities

• To be responsible for all daily incoming mails/correspondence for the GM/Executive Office.

• To sit in and record minutes of any meetings held by the General Manager.

• To prepare all documents, papers and presentation materials for the General Manager to present/communicate at meetings such as Management Meetings etc.

• To liaise with department heads and ensure timely follow-up on action items.

• To compile and co-ordinate the submission of departmental monthly reports.

• To ensure the timely and accurate preparation of regular management reports for the corporate office.

• To liaise with the corporate office on any relevant matters pertaining to meetings and reports.

• To prepare and distribute schedules of meetings at the start of each month.

Job Requirements

• At least 3 years of experience in similar capacity.

• Excellent time management skills.

• Good verbal and written communication skills.

• Attention to details and problem solving skills.

• Sales background in hospitality is an added advantage.