Office & Operations Admin

Fish & Co. Restaurants Pte Ltd; Singapore; On-site; SGD 32,000 - 46,000; Full time

Job summary

Fish & Co. Restaurants Pte Ltd in Singapore seeks an organized administrative professional to support the corporate office and restaurant outlets. You will handle secretarial tasks, maintain legal and insurance files, manage travel arrangements, and prepare reports and minutes.

Attention to confidentiality is essential. The role requires diploma-level secretarial experience, strong MS Office skills, and the ability to multitask in a fast-paced environment.

Qualifications

• Diploma or equivalent experience in secretarial/administrative work is preferred.

Responsibilities

• Ensure smooth functioning of the corporate office.
• Manage restaurant outlets’ administrative functions properly.
• Maintain and update tenancy agreements, and legal/insurance agreements.
• Maintain training records and KPI data for restaurant outlets.
• Provide secretarial and general admin support to the Managing Director.
• Coordinate travel arrangements and ensure schedules are accurate.
• Prepare presentations, reports, letters, memorandums, speeches and minutes.
• Maintain confidentiality in all matters.
• Support key projects and follow through on actions.
• Renew licenses and handle financial filings (e.g., tax).
• Order and replenish office supplies and equipment.
• Maintain filing and admin systems for easy access and security.

Skills

Multi-tasking

Initiative

Follow-up skills

Communication skills

MS Word

MS Excel

Outlook

PowerPoint

Education

Diploma or experience in secretarial/administrative

Tools

MS Word

MS Excel

Outlook

PowerPoint

Job description

Responsibilities

• Responsible for the smooth functioning of the corporate office
• Ensure that the restaurant outlets’ administrative functions are conducted properly
• Responsible for ensuring that all tenancy agreements are properly maintained and updated
• Responsible for ensuring that all legal, insurance and other agreements are properly maintained, updated and upkept
• Maintain and update restaurant outlets’ training and key performance indices
• Provide secretarial and general administrative support to MD
• Responsible for arranging, coordinating and confirming all travel arrangements, ensure that all schedules are accurate
• Prepare presentation materials / reports and write letters / memorandums / speech / take down meeting minutes
• Ensure highest confidentiality level when dealing in all matters
• Assist to ensure that the key projects are initiated are being followed up properly
• Renewal of restaurants licenses & financial filings (eg. Tax)
• Ordering and replenishing of office supplies and equipment
• Maintain filings and administrative systems so that written or compute information is easily accessible and secure

Responsibilities

• Responsible for the smooth functioning of the corporate office
• Ensure that the restaurant outlets’ administrative functions are conducted properly
• Responsible for ensuring that all tenancy agreements are properly maintained and updated
• Responsible for ensuring that all legal, insurance and other agreements are properly maintained, updated and upkept
• Maintain and update restaurant outlets’ training and key performance indices
• Provide secretarial and general administrative support to MD
• Responsible for arranging, coordinating and confirming all travel arrangements, ensure that all schedules are accurate
• Prepare presentation materials / reports and write letters / memorandums / speech / take down meeting minutes
• Ensure highest confidentiality level when dealing in all matters
• Assist to ensure that the key projects are initiated are being followed up properly
• Renewal of restaurants licenses & financial filings (eg. Tax)
• Ordering and replenishing of office supplies and equipmentMaintain filings and administrative systems so that written or compute information is easily accessible and secure

Requirements

• Diploma and/or Experience in secretarial/administrative preferred but not necessary
• Ability to multi-task and work independently in a fast paced environment.
• Demonstrate a high degree of initiative
• Excellent follow up skills is a must.
• Excellent communication skills, written and verbal.
• Must be proficient with the following software; MS Word, Excel, Outlook and PowerPoint