Office Manager[ 5 days/Central/ construction or design-build industry/ISO documentation, tender[...]

Linkedcorp HR Consultancy; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A human resources consultancy in Singapore is seeking an experienced Office Manager. The role involves overseeing office operations, managing documentation, and ensuring compliance. Candidates must have a Bachelor’s degree and 5–8 years of relevant experience, preferably in the construction industry, along with strong organizational and multitasking skills. Proficiency in Microsoft Office and ERP/CRM systems is preferred.

Qualifications

• 5–8 years of experience as an Office Manager or Administrative Manager.
• Strong knowledge of ISO documentation and tender processes.
• Experience in the construction or design-build industry preferred.

Responsibilities

• Oversee day-to-day office operations and ensure coordination.
• Manage correspondence and office supplies.
• Maintain company licenses and compliance documentation.
• Support tender and project documentation preparation.
• Handle petty cash and coordinate vendor payments.
• Liaise with project managers and subcontractors.

Skills

Organizational abilities

Coordination skills

Multitasking abilities

Knowledge of ISO documentation

Proficiency in Microsoft Office

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Construction Management

Tools

ERP/CRM platforms (e.g., HubSpot, SAP)

Job description

Key Responsibilities

• Oversee day-to-day office operations and ensure smooth coordination between management, site teams, and support functions.
• Manage correspondence, documentation, and office supplies to maintain an efficient working environment.
• Maintain company licenses, ISO records, and all compliance-related documentation.
• Support the preparation and submission of tender, project, and contract documents.
• Handle petty cash, staff expense claims, and coordinate vendor invoicing and payments.
• Liaise closely with project managers, site personnel, and subcontractors to facilitate operational needs.
• Monitor site attendance, manpower allocation, and compile project progress reports.
• Assist the HR department with onboarding, leave administration, and safety documentation.
• Prepare management reports and provide administrative support to the Directors.
• Maintain and update ERP/CRM systems (e.g., HubSpot, SAP) while ensuring proper digital filing and document control.

Requirements

• Bachelor’s degree in Business Administration, Construction Management, or a related discipline.
• 5–8 years of experience as an Office Manager, Administrative Manager, or in a similar capacity, preferably within the construction or design-build industry.
• Strong knowledge of ISO documentation, tender processes, and regulatory compliance.
• Proficient in Microsoft Office; experience with ERP/CRM platforms is an added advantage.
• Exceptional organizational, coordination, and multitasking abilities.