Office Manager (1 Year) | Luxury Sector - UP 8K

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 52,000 - 76,000; Full time

Job summary

Persol Singapore PTE. LTD. is seeking an Office & Employee Engagement Manager to oversee daily office operations at Orchard Ngee Ann City and ensure a smooth workplace experience.

You will coordinate onboarding/offboarding, manage vendors, support renovations, plan events, and partner with HR on engagement and wellness initiatives, while safeguarding health, safety and budget. This is a 1-year contract role requiring proactive, multitasking leadership.

Qualifications

• Prior experience in Office Management, Facilities, Workplace Experience or Employee Engagement.
• Strong vendor management, negotiation and stakeholder management.
• Experience coordinating office renovations, events and engagement activities.
• Strong communication, organisational and multitasking skills.
• Independent and proactive with internal and external stakeholders.

Responsibilities

• Oversee daily office operations and facilities, including reception, meeting rooms, office upkeep and workspace management.
• Manage vendors, building management and landlords, including contracts, POs, invoices and service coordination.
• Support office renovation projects, including vendor/landlord coordination, seat planning and employee engagement activities.
• Coordinate new hire onboarding and offboarding, including access cards, workstations and equipment.
• Plan and coordinate office events, meetings, team-building activities, celebrations and wellness programmes.
• Manage office administration, including mail/couriers, filing, supplies and general communications.
• Ensure compliance with workplace health & safety requirements and emergency procedures.
• Manage and track the office operational budget and identify cost-saving opportunities.
• Partner with HR on employee engagement, workplace experience, DEI and wellness initiatives.
• Support internal communications and employee feedback initiatives.

Skills

Office Management

Facilities

Vendor management

Negotiation

Stakeholder management

Employee engagement

Event planning

Onboarding coordination

Job description

Working Location: Orchard Ngee Ann City

Contract duration: 1 Year Contract role

Position title: Office & Employee Engagement Manager

Key Responsibilities

• Oversee daily office operations and facilities, including reception, meeting rooms, office upkeep and workspace management.

• Manage vendors, building management and landlords, including contracts, POs, invoices and service coordination.

• Support office renovation projects, including vendor/landlord coordination, seat planning and employee engagement activities.

• Coordinate new hire onboarding and offboarding, including access cards, workstations and equipment.

• Plan and coordinate office events, meetings, team-building activities, celebrations and wellness programmes.

• Manage office administration, including mail/couriers, filing, supplies and general communications.

• Ensure compliance with workplace health & safety requirements and emergency procedures.

• Manage and track the office operational budget and identify cost-saving opportunities.

• Partner with HR on employee engagement, workplace experience, DEI and wellness initiatives.

• Support internal communications and employee feedback initiatives.

Requirements

• Prior experience in Office Management, Facilities, Workplace Experience or Employee Engagement.

• Strong vendor management, negotiation and stakeholder management skills.

• Experience coordinating office renovations, fun and trendy events and employee engagement activities is advantageous.

• Strong communication, organisational and multitasking skills.

• Independent, proactive and able to work effectively with internal and external stakeholders.