Office Manager

Ant International; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Ant International in Singapore is seeking a seasoned administrator to oversee office workspace and facilities, aligning strategy with business needs. The role requires developing admin solutions, managing vendors, and driving efficient operations across the organization.

You will partner with business teams, shape policies, and lead cross-functional initiatives, ensuring service quality and cost optimization while supporting culture-building activities and events.

Qualifications

• 5-10 years of experience in admin-related roles in large multinationals or tech firms.
• Proactive with strong ownership, resilience and a learning mindset.
• Solid business sense and ability to translate needs into actions.
• Excellent planning, organisation and communication to drive collaboration.
• Strong vendor management experience and ability to influence performance.
• Strong data analysis, structured thinking and problem solving.
• Ability to coordinate cross-department tasks independently.
• Comfort handling emergencies to a certain extent.

Responsibilities

• Oversee end-to-end management of office workspace and facilities in Singapore.
• Develop and implement admin solutions covering space planning and renovations.
• Drive standardized workplace operations, cost optimization and service quality.
• Partner with stakeholders and external providers to deliver results.
• Contribute to administrative policy, processes and operating standards.
• Establish standardized processes and frameworks to improve efficiency.
• Assist in development of admin products and systems for international projects.
• Contribute to ad hoc admin projects as needed.

Skills

Vendor management

Data analysis

Stakeholder coordination

Strategic planning

Problem solving

Communication

Job description

• Oversee the end-to-end management of office workspace and facilities in Singapore, aligning workplace strategy with evolving business needs.
• Develop and implement comprehensive administrative solutions covering space planning, renovation and modifications, space utilization, supplier management, service delivery, and risk control.
• Drive standardized workplace operations, cost optimization, service quality, and employee satisfaction through effective coordination of internal stakeholders and external service providers.

Business & Stakeholder Support

• Partner closely with key stakeholders to understand business and employee needs, providing effective administrative support and execution for organizational development, culture-building initiatives, team engagement, and business events.
• Act as a key administrative partner to business teams, ensuring smooth execution of workplace and operational requirements.

Administrative Policy & Operations

• Contribute to the development and implementation of administrative policies, processes, and operating standards, ensuring clear and effective communication across internal and external stakeholders.
• Establish and continuously improve standardized administrative processes and operational frameworks to enhance efficiency and service quality.
• Support the development and implementation of administrative products and systems, including the rollout of international workplace and campus projects.

Other Responsibilities

• Contribute to ad hoc administrative projects and initiatives as needed.

Requirements

• 5-10 years of experience in administrative-related positions in large multi-national organization or tech companies, with corporate office management related professional knowledge;
• Proactive, strong sense of responsibility and ownership, strong resilient and tenacity, with eager-to-learn attitude;
• Strong business acumen and execution ability, capable of effectively transforming business needs into implementable actions and execution;
• Excellent planning and organizational skills, along with strong communication and coordination abilities, to drive collaboration within the team and achieve business outcomes;
• Strong vendor management skills, able to inspire vendors to operate independently and deliver business results;
• Strong data analysis, structured thinking, and systematic problem-solving capabilities;
• Demonstrated ability to provide innovative solutions, capable of independently coordinating cross-departmental tasks and conducting in-depth vertical exploration for related work;
• Ability to handle emergencies to a certain extent;