Office & HR Administrator

Founder's Office; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Founder's Office in Singapore is seeking a dependable Administrative Assistant to support the HR team in a dynamic founder office environment, handling front desk and reception duties with professionalism and confidentiality. You will provide scheduling support to senior executives, coordinate meetings, prepare materials, and assist with HR initiatives, onboarding, and people programs.

You will be the first point of contact for visitors, handle inquiries, maintain confidential HR records, and

Qualifications

• Minimum 3 years of administrative, executive support, or receptionist/front desk experience.
• Diploma or Degree in Business Administration, Human Resources, or related field.
• Highly organised, detail-oriented, and able to manage multiple priorities.
• Proficient in maintaining confidentiality and professionalism when handling sensitive information.

Responsibilities

• Provide administrative and scheduling support to senior executives, including calendar management and meeting coordination.
• Prepare meeting materials, presentations, and internal correspondence as required.
• Assist in coordinating HR leadership meetings and follow up on action items.
• Maintain proper filing and documentation of confidential HR records.
• Support onboarding coordination, HR initiatives, and employee-related programs when required.
• Assist with logistics for internal meetings, leadership sessions, and people initiatives.
• Serve as the front desk representative by welcoming guests, managing visitor registration, and ensuring a positive office experience.
• Handle incoming calls, emails, and general enquiries in a professional and timely manner.
• Manage meeting room bookings, office supplies, and general office upkeep to ensure a well-organised workspace.
• Coordinate with vendors and building management for office-related matters when required.

Skills

Communication

Interpersonal skills

Education

Diploma or Degree in Business Administration, Human Resources, or related field

Tools

Microsoft Office

Job description

We are seeking a dependable and highly organized Administrative Assistant to support the HR team in a dynamic founder office environment. This role also serves as the first point of contact for the office, managing front desk and reception duties while ensuring smooth day-to-day administrative and People operations with a high level of professionalism and confidentiality.

• Provide administrative and scheduling support to the senior executives, including calendar management and meeting coordination.
• Prepare meeting materials, presentations, and internal correspondence as required.
• Assist in coordinating HR leadership meetings and follow up on action items.
• Maintain proper filing and documentation of confidential HR records.
• Support onboarding coordination, HR initiatives, and employee-related programs when required.
• Assist with logistics for internal meetings, leadership sessions, and people initiatives.
• Serve as the front desk representative by welcoming guests, managing visitor registration, and ensuring a positive office experience.
• Handle incoming calls, emails, and general enquiries in a professional and timely manner.
• Manage meeting room bookings, office supplies, and general office upkeep to ensure a well-organised workspace.
• Coordinate with vendors and building management for office-related matters when required.

Experience & Skills:

• Diploma or Degree in Business Administration, Human Resources, or related field.
• Minimum 3 years of administrative, executive support, or receptionist /front desk experience.
• Highly organised, detail-oriented, and able to manage multiple priorities.
• Strong communication and interpersonal skills with a professional and approachable demeanor.
• Proficiency in Microsoft Office.
• Ability to handle sensitive information with discretion and professionalism.