Office Administrator (Onsite | 1 Year Contract)

COGNOSPHERE PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

COGNOSPHERE PTE. LTD. is seeking a proactive Office Administrator to be the first point of contact in the office and to support daily operations. The role requires a service-oriented mindset, patience, and the ability to manage administrative tasks efficiently.

You will greet visitors, manage front-desk security, handle calls professionally, and assist with meetings, travel, and basic catering. The ideal candidate is organized, reliable, and capable of juggling multiple duties with ease.

Qualifications

• Professional, patient, and service-oriented attitude.
• Strong logical thinking and sound judgment for daily operations.
• Good communication and interpersonal skills.
• Organized, reliable, and able to manage multiple tasks effectively.

Responsibilities

• Greet and assist visitors while managing front-desk security and visitor records.
• Maintain an organized, tidy, and professional office and reception area.
• Answer and direct phone calls in a clear and professional manner.
• Handle mail, courier arrangements, deliveries, and gift packages.
• Support meeting room bookings, preparation, and basic catering arrangements.
• Assist with internal events, office meals, and simple travel coordination.
• Monitor and replenish office supplies; support basic equipment maintenance.
• Assist with onboarding procedures and respond to general staff inquiries.
• Provide administrative and clerical support to ensure smooth office operations.

Skills

Communication skills

Customer service

Reception

Organizational skills

Multitasking

Job description

Position Summary

We are looking for a proactive and dependable Office Administrator who will serve as the first point of contact for our office and support daily operational needs. This role is suited for someone with strong service awareness, patience, and the ability to manage administrative duties efficiently.

Key Responsibilities

• Greet and assist visitors while managing front-desk security and visitor records
• Maintain an organized, tidy, and professional office and reception area
• Answer and direct phone calls in a clear and professional manner
• Handle mail, courier arrangements, deliveries, and gift packages
• Support meeting room bookings, preparation, and basic catering arrangements
• Assist with internal events, office meals, and simple travel coordination
• Monitor and replenish office supplies; support basic equipment maintenance
• Assist with onboarding procedures and respond to general staff inquiries
• Provide administrative and clerical support to ensure smooth office operations

What We’re Looking For

• Professional, patient, and service-oriented attitude
• Strong logical thinking and sound judgment in daily operations
• Good communication and interpersonal skills
• Organized, reliable, and able to manage multiple tasks effectively
• Experience in office administration, reception, or related roles is beneficial

Working hours: 10am to 7pm.