Office Facilities and Administrative Executive

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

People Profilers Pte. Ltd. in Singapore's Raffles Place is seeking an Office Facilities and Administrative Executive to manage daily office tasks and provide hands-on workplace coordination.

The role combines administrative duties with proactive facilities oversight to ensure a safe, efficient work environment. The successful candidate will liaise with building management and vendors, handle onboarding logistics, enable office moves and events, and oversee safety-related arrangements, including

Qualifications

• Minimum GCE O-Level, NITEC, Diploma or equivalent.
• 3-5 years of experience in facilities support with office administration or a similar role.
• Good organisational, communication and prioritisation skills, with the ability to work independently and manage competing tasks.
• Proficient in Microsoft Office; experience liaising with vendors, building management or workplace service providers is preferred.
• A dependable, service-oriented and hands-on approach.
• Knowledge of workplace safety or basic procurement is an advantage.

Responsibilities

• Provide day-to-day administrative support, including managing mail and couriers, maintaining records, and monitoring stationery and pantry supplies.
• Coordinate onboarding logistics, including locker assignments and staff pass printing, and cover reception when required.
• Liaise with building management, vendors and contractors on maintenance, repairs and service issues; raise and track requests through to resolution.
• Coordinate building access requirements, permit-to-work applications and air-conditioning extensions.
• Support office moves, seating changes, workplace projects and internal events, including setting up café furniture.
• Maintain a safe and presentable workplace; carry out basic hands-on tasks such as replacing basic lighting when required and safe to do so.
• Coordinate pest control and other general maintenance services, which may occasionally take place after office hours or on weekends.
• Monitor first-aid supplies and coordinate fire warden and first-aider arrangements, emergency preparedness, and servicing of AEDs and fire safety equipment.
• Work with the Office Manager on office initiatives, process improvements and compliance with workplace procedures.

Skills

MS Office

Organisational skills

Communication

Education

Diploma or equivalent

GCE O-Level

Job description

Working hours: 5 day work week with occasional Saturdays / after hours

Location: Raffles Place

Office Facilities and Administrative Executive

About the role

We are seeking a proactive and well-organised Office Facilities and Admin Executive. The role combines day-to-day office support with hands-on workplace coordination, vendor liaison and safety-related arrangements.

Key responsibilities

• Provide day-to-day administrative support, including managing mail and couriers, maintaining records, and monitoring stationery and pantry supplies.
• Coordinate onboarding logistics, including locker assignments and staff pass printing, and cover reception when required.
• Liaise with building management, vendors and contractors on maintenance, repairs and service issues; raise and track requests through to resolution.
• Coordinate building access requirements, permit-to-work applications and air-conditioning extensions.
• Support office moves, seating changes, workplace projects and internal events, including setting up café furniture.
• Maintain a safe and presentable workplace; carry out basic hands-on tasks such as replacing basic lighting when required and safe to do so.
• Coordinate pest control and other general maintenance services, which may occasionally take place after office hours or on weekends.
• Monitor first-aid supplies and coordinate fire warden and first-aider arrangements, emergency preparedness, and servicing of AEDs and fire safety equipment.
• Work with the Office Manager on office initiatives, process improvements and compliance with workplace procedures.

Requirements

• Minimum GCE O-Level, NITEC, Diploma or equivalent.
• 3-5 years of experience in facilities support with office administration or a similar role.
• Good organisational, communication and prioritisation skills, with the ability to work independently and manage competing tasks.
• Proficient in Microsoft Office; experience liaising with vendors, building management or workplace service providers is preferred.
• A dependable, service-oriented and hands-on approach.
• Knowledge of workplace safety or basic procurement is an advantage.