Office & Employee Engagement Manager (Beauty MNC)

PERSOL; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

PERSOL Singapore is seeking an organised Office Manager to oversee daily operations at our Orchard office on a 1-year contract. You will manage facilities, vendors, budgeting, onboarding/offboarding, events and wellbeing in collaboration with HR, while ensuring health and safety compliance and smooth internal communications.

Ideal candidates bring strong organizational and multitasking skills, excellent communication, and the ability to work effectively with internal and external stakeholders to

Qualifications

• Experience in Office Management, Facilities or Workplace Experience.
• Strong vendor management, negotiation and stakeholder management skills.
• Experience coordinating office renovations, events and employee engagement activities is advantageous.

Responsibilities

• Oversee daily office operations and facilities management, including reception and workspace upkeep.
• Manage vendors, building management and landlords, including contracts and invoices.
• Support office renovation projects and employee engagement activities.
• Coordinate new hire onboarding and offboarding including access cards and equipment.
• Plan and coordinate office events, meetings, and wellness programmes.
• Manage office administration including mail, filing, supplies and communications.
• Ensure compliance with health & safety requirements and emergency procedures.
• Manage and track the office operational budget and identify cost-saving opportunities.
• Partner with HR on employee engagement and workplace experience initiatives.
• Support internal communications and employee feedback initiatives.

Skills

Office management

Vendor management

Job description

Working Location: Orchard

Contract duration: 1 Year Contract role

Key Responsibilities

• Oversee daily office operations and facilities, including reception, meeting rooms, office upkeep and workspace management.

• Manage vendors, building management and landlords, including contracts, POs, invoices and service coordination.

• Support office renovation projects, including vendor/landlord coordination, seat planning and employee engagement activities.

• Coordinate new hire onboarding and offboarding, including access cards, workstations and equipment.

• Plan and coordinate office events, meetings, team-building activities, celebrations and wellness programmes.

• Manage office administration, including mail/couriers, filing, supplies and general communications.

• Ensure compliance with workplace health & safety requirements and emergency procedures.

• Manage and track the office operational budget and identify cost-saving opportunities.

• Partner with HR on employee engagement, workplace experience, DEI and wellness initiatives.

• Support internal communications and employee feedback initiatives.

Requirements

• Prior experience in Office Management, Facilities, Workplace Experience or Employee Engagement.

• Strong vendor management, negotiation and stakeholder management skills.

• Experience coordinating office renovations, events and employee engagement activities is advantageous.

• Strong communication, organisational and multitasking skills.

• Independent, proactive and able to work effectively with internal and external stakeholders.

We regret to inform that only shortlisted candidates will be notified.