Office Assistant

Private Advertiser; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Private Advertiser in Singapore is seeking a diligent administrative and logistics coordinator to support shipments, orders, and day-to-day office operations. You will liaise with freight forwarders, suppliers and customers, and prepare essential sales, purchase, and shipping documents.

This full-time role requires organised, detail‑oriented multitaskers with strong email communication and document management skills. Proficiency in Microsoft Office and familiarity with AutoCount are preferred.

Qualifications

• Experience in administrative, sales coordination, logistics, or related roles.
• Proficient with Microsoft Office applications.
• Strong email communication and correspondence skills.
• Experience with AutoCount accounting/inventory system.
• Excellent filing and document management abilities.
• Organised, detail-oriented, and able to multitask.
• Good communication and interpersonal skills.

Responsibilities

• Arrange and coordinate shipments with freight forwarders and handling shipping documents.
• Liaise with suppliers and customers regarding orders, deliveries, payments, and other enquiries.
• Prepare and maintain sales, purchase, shipping, and administrative documents.
• Follow up on orders, deliveries, and outstanding matters with suppliers and customers.
• Assist with general office administration and day-to-day operations.
• Perform other ad hoc duties and tasks as assigned by management.

Skills

Microsoft Office

Email communication

Interpersonal skills

Multitasking

Detail orientation

Time management

Tools

AutoCount

Job description

Job Responsibilities

• Arrange and coordinate shipments, including liaising with freight forwarders and handling shipping documents.
• Liaise with suppliers and customers regarding orders, deliveries, payments, and other enquiries.
• Prepare and maintain sales, purchase, shipping, and administrative documents.
• Follow up on orders, deliveries, and outstanding matters with suppliers and customers.
• Assist with general office administration and day-to-day operations.
• Perform other ad hoc duties and tasks as assigned by management.

Requirements

• Previous experience in a similar administrative, sales coordination, logistics, or related role is preferred.
• Proficient in Microsoft Office
• Good email communication and correspondence skills.
• Experience with AutoCount accounting/inventory system is preferred.
• Good filing and document management skills.
• Organised, detail-oriented, and able to manage multiple tasks efficiently.
• Good communication and interpersonal skills.