General Affairs Executive

FPT Asia Pacific; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

FPT Asia Pacific is seeking a highly organized General Affairs Executive to provide executive and HR administrative support to the CEO and Senior HR Director in Singapore. The role combines GA duties with HR administration, requiring strong calendar management and meticulous attention to detail.

The successful candidate will handle calendar coordination, meeting logistics, documents, onboarding activities, and HR record-keeping while maintaining confidentiality in a fast-paced environment.

Qualifications

• 1-3 years of relevant experience in General Affairs, Executive/Personal Assistant, HR Administration, Operations or Business Support.
• Strong calendar, coordination and organizational skills.
• Familiarity with basic HR administration, onboarding and employee documentation.
• Knowledge of Singapore work pass administration would be advantageous.
• Strong written and verbal English communication skills.
• Detail-oriented, proactive and able to manage changing priorities.
• Strong ownership and follow-through.
• Able to handle confidential information with discretion.

Responsibilities

• CEO & General Affairs Support (50%): Manage the CEO's calendar, meetings and appointments across internal and external stakeholders.
• Coordinate meeting logistics, agendas, materials and follow-up actions; support events and prepare correspondence and presentations.
• Coordinate with internal teams and external stakeholders on behalf of the CEO; provide general administrative and operational support.
• HR Support for Senior HR Director (50%): Prepare and maintain employee records, contracts, and HR documentation.
• Monitor probation periods, contract expiry dates, and employee documentation requirements.
• Support work pass applications, renewals, cancellations and related processes.
• Coordinate with employees and authorities to ensure timely submission of required documents.
• Assist with onboarding activities, benefits administration, and HR projects.

Skills

General Affairs

Executive Assistant

HR Administration

Operations

Job description

We are looking for a highly organized and proactive General Affairs Executive to provide executive and general affairs support to the CEO and HR administrative support to the Senior HR Director.

The ideal candidate is detail-oriented, responsive and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

CEO & General Affairs Support (50%)

• Manage the CEO's calendar, meetings and appointments across internal and external stakeholders.
• Coordinate meeting logistics, agendas, materials and follow-up actions.
• Support business activities, client engagements and corporate events.
• Prepare correspondence, documents and presentations when required.
• Coordinate with internal teams and external stakeholders on behalf of the CEO.
• Provide general administrative and operational support as required.

HR Support for Senior HR Director (50%)

• Prepare and maintain proper employee records, employment contracts, confirmation letters, and other HR-related documentation.
• Monitor probation periods, contract expiry dates, and employee documentation requirements.
• Support tracking and coordination of work pass applications, renewals, cancellations and other relevant passes.
• Coordinate with employees and relevant authorities to ensure timely submission of required documents.
• Support administration of employee benefits, insurance, and medical claims.
• Support onboarding activities for new hires, including orientation coordination and documentation.
• Assist with HR projects and process improvement initiatives when required.

Requirements

• 1-3 years of relevant experience in General Affairs, Executive/Personal Assistant, HR Administration, Operations or Business Support.
• Strong calendar, coordination and organizational skills.
• Familiarity with basic HR administration, onboarding and employee documentation.
• Knowledge of Singapore work pass administration would be advantageous.
• Strong written and verbal English communication skills.
• Detail-oriented, proactive and able to manage changing priorities.
• Strong ownership and follow-through.
• Able to handle confidential information with discretion.
• Strong interpersonal and stakeholder management skills.