Executive Support & Office, Manager - up $6.5K - Alexandra

HRNET VENTURES PTE. LTD.; Singapore; On-site; SGD 55,000 - 85,000; Full time

Job summary

HRNET VENTURES PTE. LTD. in Singapore is seeking an Executive Support & Office Manager to be the backbone of daily office operations while providing executive support to a four-member senior leadership team.

You will handle facilities coordination, vendor management, travel arrangements, and budget-conscious expense claims, enabling leadership to focus on strategic decisions.

Qualifications

• Diploma or higher in Business Administration or related field.
• Minimum 5 years of proven experience in office administration, facilities coordination, or executive support.
• Proficient in Microsoft Office; familiar with expense claims, procurement systems, and basic accounting documentation.

Responsibilities

• Office Management & Workplace Operations: manage facilities, vendors, and reception-related tasks.
• Executive Support: assist four senior executives with calendar management, travel bookings and meeting logistics.

Skills

Office management

Facilities coordination

Executive support

Vendor coordination

Education

Diploma or higher in Business Administration

Tools

Microsoft Office

Expense systems

Procurement systems

Accounting basics

Job description

Location: Singapore

Position Type: Full-time, Permanent

Reporting To: CEO / Head of Corporate Services

About the Role

Are you a proactive, highly organized, and detail-oriented administrative professional who thrives on keeping an office running like clockwork? We are looking for an Executive Support & Office, Manager to join our team in Singapore!

In this dual-impact role, you will be the backbone of our daily office environment while providing executive support to our four-member senior leadership team. You will ensure seamless workplace operations, manage facilities, and handle high-priority executive administration so our leadership team can stay focused on driving strategic decisions.

What You'll Be Doing

1. Office Management & Workplace Operations (~70%)
   • Facilities & Vendor Coordination: Serve as the main point of contact for daily cleaning vendors, facilities contractors, and building management. Log issues, track resolutions, and coordinate safety and fire-drill procedures.
   • Pantry & Office Supplies: Monitor inventory, manage replenishment within approved budgets, keep basic stock logs, and match invoices to purchase requests.
   • Guest Experience & Logistics: Warmly welcome visitors, manage meeting room bookings, set up rooms, serve refreshments, and coordinate incoming/outgoing mail and couriers.
   • Office Records & Events: Maintain access cards, visitor logs, and vendor contacts, and assist in coordinating company events.
2. Executive Support (~30%)
   • Expense Management: Prepare, submit, and track accurate expense claims for four senior executives in compliance with company policies. Follow up on missing receipts or rejected claims.
   • Calendar, Travel & Meetings: Support schedule management, travel bookings, and meeting logistics, including preparing materials and taking concise meeting notes when needed.

What We're Looking For

Diploma or higher in Business Administration, Corporate Services, or a related field.

Min 5 years of proven experience in office administration, facilities coordination, or executive support.

Technical Skills: Proficient in Microsoft Office; familiar with expense claims, procurement systems, and basic accounting documentation.

Key Attributes

• Exceptionally professional, service-oriented, and adaptable when balancing dynamic tasks and frequent interruptions.
• Outstanding organizational, communication, and multi-tasking abilities.
• Strong personal integrity and experience handling sensitive/confidential data with care.

We regret that only shortlisted candidates will be notified.