Office Assistant

JointHire Singapore Pte Ltd; Singapore; On-site; SGD 26,000 - 42,000; Full time

Benefits offered by this job

Group Insurance and medical benefits

Annual leaves

Job summary

JointHire Singapore Pte Ltd is seeking a proactive Administrative Assistant in Singapore's CBD. The role involves coordinating meetings for portfolio managers, handling general admin tasks, and supporting HR duties.

You will manage filing, scanning, data entry, and reception tasks, ensuring smooth office operations in a fast-paced, global MAS-licensed investment environment. The ideal candidate has excellent communication, at least 1 year of experience, and proficiency in Chinese to liaise with

Qualifications

• Excellent communication skills are required.
• Minimum of 1 year of working experience.
• Proficient in Chinese (speaking and writing) to liaise with Chinese customers.
• Open-minded and flexible attitude.
• Adaptive to a fast-paced environment.
• Willing to perform duties outside of defined job scope when required.
• Must be responsible and have good time management.

Responsibilities

• Coordinate and arrange meetings and appointments for the office and portfolio managers.
• Provide general administrative support to ensure smooth office operations.
• Handle document filing, scanning, printing, and data entry.
• Manage office correspondence and maintain administrative records.
• Perform light reception duties, such as answering calls and greeting visitors when required.
• Assist with ad hoc administrative tasks including company engagement activities, events, and HR duties.

Skills

Excellent communication

1+ years experience

Proficient in Chinese

Open-minded

Adaptive to fast-paced environment

Flexible duties outside scope

Time management

Job description

Company Description

Our Client is a Japanese Fund Management Organization who was voted and held on to their title of Most Consistent Asia-based Fund and Credence Global with Best Asia-based CTA/Managed Futures Fund – both for the third consecutive year since 2016

Job Description

• Coordinate and arrange meetings and appointments for the office and portfolio managers.
• Provide general administrative support to ensure smooth office operations.
• Handle document filing, scanning, printing, and data entry.
• Manage office correspondence and maintain administrative records.
• Perform light reception duties, such as answering calls and greeting visitors when required.
• Assist with other ad hoc administrative tasks assigned by management, including company engagement activities, events, team building support and initiative, support the HR and other general administrative duties.

Job Requirements

• Excellent communication skills and good personality
• Minimum of 1 years of working experience
• Proficient in Chinese (speaking and writing) to liaise with Chinese customers
• Open-minded and flexible
• Adaptive to fast-pace environment
• Open to performing duties outside of a defined job scope when required
• Responsible and time management

Compensation

• Work location: CBD
• Working hours: Monday to Friday 8:00AM - 5:00PM
• Annual leaves
• Group Insurance and medical benefits
• Given a comprehensive exposure to gain front-to-back exposure within a global MAS-licensed investment management firm
• Collaborative working environment where you work with the professional global investment teams and industry experts