Office Administrator (7 Months Contract | Maternity Cover)

GMP Technologies; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

GMP Technologies is seeking an Office Administrator for a 7 months contract to cover maternity leave in Singapore. The role oversees trips, hotel bookings, visa applications, security access, facilities, and day-to-day office operations, while coordinating with vendors and cross-functional teams to ensure a smooth workflow.

The ideal candidate holds a Diploma or Degree with 4+ years of proven office administration experience, and demonstrates strong organizational, communication and multitasking

Qualifications

• Diploma/Degree holder with at least 4 years of proven experience as office administrator.
• Deep understanding of office management procedures and policies.
• Meticulous, analytical, organized, resourceful, independent and self-motivated.
• Strong interpersonal, written and communication skills.
• Excellent organizational and time management, with multitasking ability.
• Mature and adaptive, able to interact with stakeholders at all levels.
• Flexibility to adapt to a fast-paced environment and team work.

Responsibilities

• Manage business trips, hotel bookings, visa/work permits applications.
• Oversee security access, card profiles and after-hours support.
• Oversee facilities services and maintenance.
• Maintain overall office operations and a clean workspace.
• Manage office supplies, equipment and pantry items.
• Handle mail, deliveries, document circulation and visitor reception.
• Coordinate with vendors and service providers for smooth operations.
• Organize meetings, events and town halls, and support cross-functional teams.

Skills

Office management

Communication skills

Organizational skills

Multitasking

Team player

Education

Diploma / Degree

Job description

Office Administrator (7 Months Contract | Maternity Cover)

Job Openings Office Administrator (7 Months Contract | Maternity Cover)

About the job Office Administrator (7 Months Contract | Maternity Cover)

Responsibilities

• Manage business trips, hotel booking, temp accommodation and visa/work permits application process
• Manage security door access, access card user profile creation/deletion and after-hours door access support
• Oversee facilities services & maintenance activities
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Manage office supplies, office equipment and pantry supplies
• Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
• Organize other office activities (meetings, event planning, town hall booking & etc.)
• Collaborate with cross-functional teams to ensure a seamless workflow
• Ensure operations adhere to policies and regulations
• Any other duties as assigned

Qualifications and Profile

• Diploma / Degree holder with at least 4 years of proven experience as office administrator
• In-depth understanding of office management procedures and policies
• Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges
• Strong interpersonal, written and communication skills
• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
• Mature and adaptive and able to interact well with all levels of stakeholders
• Flexibility to adapt to a fast-paced and rapidly changing environment.
• Ability to work independently and as part of a team.

Only shortlisted candidate will be notified.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.