OFFICE ADMINISTRATion Assistant (Fast Hire!) - #HJZ

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 50,000 - 73,000; Part time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking a capable Operations/Office Administrator to oversee day-to-day office and departmental operations, ensuring smooth workflows. The role involves coordinating relocations, facilities, and space planning to support business activities.

You will track project milestones, manage procurement and budget, liaise with HR, Finance, IT and external stakeholders, and support management reporting.

Qualifications

• Degree holder with 3–5 years of relevant experience.
• Experience in project management and coordination.
• Strong organisational and stakeholder management skills.

Responsibilities

• Oversee day-to-day office and departmental operations and workflows.
• Manage office relocation, renovation, space planning, facilities and amenities.
• Track project workplans, milestones, timelines and risks, and prepare progress reports.
• Coordinate meetings, workshops, events and stakeholder engagements.
• Handle procurement, budget tracking and administrative tasks.
• Liaise with HR, Finance, IT and external stakeholders to resolve issues.
• Support communications, reporting and management materials.
• Assist tenancy/lease management and retail operations as needed.
• Perform other duties and projects as assigned by management.

Skills

Project management

Coordination

Stakeholder management

Education

Bachelor's degree

Job description

Job Details

• Contract Duration: 8.5 months

Key Responsibilities

• Oversee day-to-day office and departmental operations, ensuring smooth workflows and processes
• Manage office relocation, renovation, space planning, facilities and office amenities
• Track project workplans, milestones, timelines and risks, and prepare progress reports
• Coordinate meetings, workshops, events and stakeholder engagements
• Manage procurement, budget tracking and administrative matters
• Liaise with HR, Finance, IT, Facilities and external stakeholders to resolve operational matters
• Support communications, reporting and preparation of management materials
• Assist with tenancy / lease management and retail operations where required
• Support recruitment coordination, onboarding and other HR administration
• Perform other duties and projects as assigned by management

Who We’re Looking For

• Min Degree holder with 3–5 years of relevant experience
• Experience in project management and coordination
• Experience in project management and coordination
• Strong organisational and stakeholder management skills
• Independent, proactive and hands-on in managing tasks
• Comfortable managing multiple projects, timelines and stakeholders