Assistant Manager, Office Administration (Contract) - HSN

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 51,000 - 61,000; Full time

Job summary

Recruit Express Pte Ltd, deployed to Novena, Singapore, is hiring for an experienced facilities and office administration professional on a fixed-term contract. You will manage day-to-day operations, coordinate relocations, renovations and workplace improvement projects to maintain a smooth working environment.

The ideal candidate holds a degree and 3–5 years of relevant experience, with strong project management, procurement and vendor management skills.

Qualifications

• Degree holder with 3–5 years of relevant experience in office administration, workplace, facilities or related functions.
• Experience in office relocation, renovation, space planning or workplace projects.
• Strong project management and coordination skills; able to manage multiple projects.
• Experience in procurement, vendor management and office amenities.
• Exposure to tenancy, lease management or retail operations is a plus.
• Excellent stakeholder management and communication skills.
• Independent, resourceful and hands-on with strong attention to detail.

Responsibilities

• Manage day-to-day office administration and facilities operations.
• Plan and coordinate office relocation, renovation and related projects.
• Manage space planning and seating arrangements to optimise office utilisation.
• Oversee procurement of office equipment, furniture and amenities; vendor negotiations.
• Coordinate with contractors, suppliers, landlords and internal stakeholders on facilities matters.
• Support tenancy and lease management with landlords.
• Monitor project budgets, schedules and ensure timely delivery.
• Identify opportunities to improve workplace processes and employee experience.
• Provide hands-on support for ad-hoc workplace projects as required.

Skills

Project management

Stakeholder management

Budget tracking

Vendor management

Attention to detail

Independent, hands-on

Education

Degree holder

Job description

We are hiring under Recruit Express headcount and you will be deployed to:

Location: Novena

Salary: Up to $5000

Duration: 14 Sep 2026 - 31 May 2027 (8.5 months)

Key Responsibilities:

• Manage day-to-day office administration, workplace and facilities operations, ensuring a smooth and efficient working environment.

• Plan and coordinate office relocation, renovation, reinstatement and workplace improvement projects, including timelines, budgets and vendors.

• Manage space planning and seating arrangements to optimise office utilisation and support business needs.

• Oversee procurement of office equipment, furniture, supplies and amenities, including vendor sourcing, quotations and contract negotiations.

• Coordinate with contractors, suppliers, landlords and internal stakeholders on facilities, maintenance and office-related matters.

• Support tenancy and lease management, including liaising with landlords and managing tenancy-related requirements.

• Monitor project budgets, schedules and deliverables, ensuring projects are completed on time and within budget.

• Identify opportunities to improve workplace processes, office facilities and employee experience.

• Provide hands-on support for ad-hoc workplace, facilities and administrative projects as required.

Requirements:

• Degree holder with 3-5 years of relevant experience in office administration, workplace, facilities, property or related functions.

• Experience in office relocation, renovation, space planning or workplace projects.

• Strong project management and coordination skills, with the ability to manage multiple projects simultaneously.

• Experience in procurement, vendor management and office amenities.

• Exposure to tenancy, lease management or retail operations will be an advantage.

• Strong stakeholder management and communication skills, with the ability to work effectively with internal and external parties.

• Independent, resourceful and hands-on, with strong attention to detail and problem-solving abilities.

• Comfortable working in a fast-paced environment and managing operational matters from planning through to execution.

Recruit Express Pte Ltd (EA No. 99C4599)