Temp Admin Executive [8th Sept 2026- 17 March 2027] #HZTK

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 33,000 - 47,000; Part time

Job summary

Recruit Express Pte Ltd is seeking a Temporary Associate Executive to provide administrative and coordination support. The role assists with daily operations, meetings, events, and innovation-related programmes, as well as support to senior management.

Ideal candidates hold a Diploma with 2-3 years of relevant experience, and are proficient in Microsoft Office, displaying strong organisational and interpersonal skills.

Qualifications

• Diploma in any relevant field.
• 2-3 years of relevant administrative or coordination experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organisational, communication and interpersonal skills.

Responsibilities

• Provide day-to-day administrative and secretariat support for the department.
• Process purchase requisitions, invoices, staff claims and other administrative requests.
• Maintain departmental records, databases, shared folders and office resources.
• Support diary management and coordination of meetings, visits and events.
• Coordinate internal and external meetings, including scheduling, agendas, materials and logistics.
• Support the planning and execution of learning visits, workshops and innovation programmes.
• Liaise with internal stakeholders, vendors and external partners to ensure smooth event operations.
• Assist with event preparation, on-site coordination and post-event follow-up.
• Maintain and update databases relating to grants, programmes, events, faculty and publications.
• Support learning and development initiatives, including content coordination and stakeholder engagement.
• Support other Ad-hoc duties as assigned by supervisors.

Skills

Microsoft Office

Organisational skills

Communication skills

Interpersonal skills

Education

Diploma

Job description

Location: Novena
Working Hours: Mon-Fri, Office hours

Job Overview

We are looking for a Temporary Associate Executive to provide administrative and coordination support. The role will support the department's daily operations, meetings, events and innovation-related programmes, as well as provide administrative support to senior management.

Key Responsibilities

• Provide day-to-day administrative and secretariat support for the department
• Process purchase requisitions, invoices, staff claims and other administrative requests
• Maintain departmental records, databases, shared folders and office resources
• Support diary management and coordination of meetings, visits and events
• Coordinate internal and external meetings, including scheduling, agendas, materials and logistics
• Support the planning and execution of learning visits, workshops and innovation programmes
• Liaise with internal stakeholders, vendors and external partners to ensure smooth event operations
• Assist with event preparation, on-site coordination and post-event follow-up
• Maintain and update databases relating to grants, programmes, events, faculty and publications
• Support learning and development initiatives, including content coordination and stakeholder engagement
• Support other Ad-hoc duties as assigned by supervisors.

Requirements

• Minimum Diploma in any relevant field
• 2-3 years of relevant administrative or coordination experience
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint
• Strong organisational, communication and interpersonal skills

Recruit Express Pte Ltd