Office Admin Executive (Oct to Dec) $4000

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking a proactive Office Administrator to support daily operations in our Singapore office. You will handle office supplies, facilities, reception, and general admin tasks to keep the workplace orderly and safe.

You will greet visitors, manage calendars, coordinate courier services, data entry, and liaise with vendors. This role offers exposure to executive support and a busy, dynamic environment.

Qualifications

• Prior office admin experience preferred.
• Strong organizational and time management skills.
• Proficient with MS Office and common office software.

Responsibilities

• Oversees office inventory purchase such as furniture, stationery and pantry to ensure supplies are maintained at optimal levels.
• General office management - upkeep of office to ensure cleanliness & safety of employees
• Liaise with contractors/suppliers/building management on admin matters such as repairs & maintenance
• Handling and arranging courier services - responsible for collection, arranging and distribution of daily mails
• Responsible for all data entry and filing of documents
• Upkeep and maintenance of company car - ensure admin invoices are processed promptly to finance
• Assist employees on all admin queries / issues
• All other ad-hoc matters as instructed

Skills

Multitasking

Organisational skills

Communication

Job description

Office Administration (Admin / Reception / PA):

Administrative / Facilities Management:

• Oversees office inventory purchase such as office furniture, stationery and pantry to ensure supplies are maintained at optimal levels.
• General office management - upkeep of office to ensure cleanliness & safety of employees
• Liaise with contractors/suppliers/building management on all admin matters such as repairs & maintenance
• Handling and arranging of courier services -Responsible for collection / arranging and distribution of daily mails
• Responsible for all data entry and filing of documents
• Responsible for the upkeep and maintenance of company car - Ensure all admin invoices are processed promptly to finance department for payment
• Assist employees on all admin queries / issues
• All other ad-hoc matters as instructed

Reception

• Greet and attend to all visitors
• Ensure all workplace safety measurements are complied with

PA:

• Schedule and manage CEO's daily calendar
• Assist in arranging signing and courier of documents for CEO
• All other ad-hoc matters as instructed

We regret that only shortlisted candidates will be contacted.