Office Admin - Constrcution Trade

Jun E Materials & Trading Pte Ltd; Singapore; On-site; SGD 30,000 - 46,000; Full time

Job summary

Jun E Materials & Trading Pte Ltd is seeking an Office Administrator to provide day-to-day admin support to the office and management team in Singapore. The role involves handling calls, emails, filing, and preparing documents, while coordinating meetings and staff schedules.

The candidate should have a diploma/NITEC or equivalent, at least 2 years of admin experience (construction industry a plus), and strong MS Office skills with excellent communication and organizational abilities.

Qualifications

• Diploma/Higher NITEC or equivalent qualification.
• At least 2 years of administrative experience; construction industry experience is a plus.
• Proficient with Microsoft Office applications (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Meticulous, responsible, and able to work independently.
• Positive attitude and good interpersonal skills.
• Ability to work in a fast-paced, high-pressure environment.

Responsibilities

• Provide day-to-day administrative and clerical support to the office and management team.
• Handle incoming calls, emails, mail, and general correspondence in a professional manner.
• Maintain and update filing systems, records, databases, and office documentation.
• Prepare letters, reports, invoices, and other business documents as required.
• Coordinate meetings, appointments, and staff schedules.
• Monitor office supplies and arrange replenishment when necessary.
• Assist with data entry, document submission, and record management.
• Support basic HR and accounting administrative functions.
• Manage and assist drivers’ petty cash.
• Ensure proper upkeep of office administration processes and procedures.
• Support the Head of Department with various administrative duties as assigned.

Skills

Microsoft Office

Verbal and written communication

Organizational skills

Multitasking

Independent work

Education

Diploma/Higher NITEC or equivalent

Tools

Word

Excel

Outlook

Job description

Key Responsibilities

• Provide day-to-day administrative and clerical support to the office and management team
• Handle incoming calls, emails, mail, and general correspondence in a professional manner
• Maintain and update filing systems, records, databases, and office documentation
• Prepare letters, reports, invoices, and other business documents as required
• Coordinate meetings, appointments, and staff schedules
• Monitor office supplies and arrange replenishment when necessary
• Assist with data entry, document submission, and record management
• Support basic HR and accounting administrative functions
• Manage and assist drivers’ petty cash
• Ensure proper upkeep of office administration processes and procedures
• Support the Head of Department with various administrative duties as assigned.

Job Requirements

• Diploma,Higher NITEC, NITEC or equivalent qualification.
• Atleast 2 years of administrative experience. Experience in the constructionindustry is an advantage.
• Proficientin Microsoft Office applications such as Word, Excel, and Outlook
• Goodverbal and written communication skills
• Strongorganizational skills with the ability to multitask and prioritize workeffectively
• Meticulous,responsible, and able to work independently
• Positiveattitude and good interpersonal skills
• Ability to work in a fast-paced,high-pressure environment and meet tight deadlines

Preferred Skills

• Administrative Support
• Office Management
• Data Entry
• Document Management
• Coordination Skills
• Microsoft Office
• Communication Skills
• Time Management
• Record Keeping