*NEW* Workplace Experience Executive

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. is seeking a proactive Office Experience Coordinator in Singapore. You will oversee reception, visitor check-ins, and on-site security when needed, while managing relationships with service providers for catering, supplies, and maintenance.

You will plan and execute lunch catering and internal gatherings, develop vendor networks, and coordinate maintenance and events. Strong communication and team collaboration are essential for success in this role.

Qualifications

• Diploma or higher required.
• 1–3 years of experience as a workplace experience coordinator or similar admin role.
• Excellent communication and interpersonal skills.
• Able to work independently and as a team player.

Responsibilities

• Oversee reception & visitor check-in; act as on-site security when needed; manage relationships with service providers (catering, supplies, maintenance).
• Order and organise catering for lunch and internal events; plan and execute office-wide events.
• Develop vendor relationships across catering and office maintenance; coordinate maintenance works and services.
• Support events & meetings; manage setup, room configurations, deliveries, and mail.

Skills

Office coordination

Vendor relations

Event planning

Communication

Independent work

Team player

Education

Diploma or higher

Tools

Confluence

SharePoint

Job description

Job Duties

• Managing In-Office Experience | Oversee reception and visitor check-in, act as on-site security when needed, and manage relationships with service providers (catering, supplies, maintenance).
• Ordering and organising catering for lunch and internal gatherings, and planning and executing office-wide events.
• Owning and developing vendor relationships across catering and office maintenance, and coordinating maintenance works and services.
• Serve as a contact point for events and meetings, managing setup requirements, and providing hands‑on support for events, room configurations, deliveries, and mail.
• Monitor and respond to tickets, emails, Slacks, and calls, routing requests appropriately.
• Maintaining office and pantry supplies, keeping the space well‑stocked and presentable.
• Maintaining calendars, files, and shared documentation across collaboration platforms such as Confluence and SharePoint.
• Providing cross‑coverage for the wider facilities team when required.

Requirements

• Minimum Diploma and above.
• Minimum 1-3 years of experience as a workplace experience coordinator or similar administrative role.
• Excellent communication and interpersonal skills, both written and verbal.
• Able to work independently and as a team player when needed.