CEO Assistant and Workplace Management

Dr. Ing. h.c. F. Porsche AG; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Dr. Ing. h.c. F. Porsche AG in Singapore is looking for an experienced administrative professional to manage office operations and support the CEO with scheduling and meetings. The ideal candidate has a degree in Business or related field, at least 2 years of admin experience, and excellent communication skills. Responsibilities include enhancing the work environment, managing office systems, and ensuring effective reception for visitors. A positive service attitude and strong organizational capabilities are essential for success in this role.

Qualifications

• Minimum 2 years of experience in general administration.
• Ability to handle multiple tasks and work independently.
• Strong team player with a positive service attitude.

Responsibilities

• Manage daily workplace operations including seating arrangements and office supplies.
• Serve as first point of contact for visitors and reception for guests.
• Provide secretarial support to the CEO and coordinate business travel arrangements.
• Optimize office systems and processes to enhance employee experience.
• Ensure maintenance of office premises and manage company assets.
• Support event organization and promote employee well-being.

Skills

Interpersonal/communication skills

Customer orientation

Strong organization skills

Facility management experience

HR operations experience

Education

Degree in Business, Management or related discipline

Job description

• Manage daily workplace operations including seating arrangements and office supplies; foster communication and collaboration by designing and activating the workplace as a point of experience
• Serve as first point of contact for visitors and reception for guests; and contribute to the organisational development as brand ambassador with strong focus on hospitality and operational excellence
• Provide trusted secretarial support to the CEO, including scheduling and coordinating meetings and appointments, assisting in business travel arrangements, and collating reports and presentations, while handling sensitive information with highest level of professionalism and integrity, ensuring strict confidentiality
• Establish and continuously optimise office systems and processes and update policies/documentation, to improve the work environment and enhance the employees’ experience, health, and safety
• Work with building management and external vendors to ensure an adequate maintenance of office premises and equipment; take charge of asset management including company cars and insurances
• Support the organising and execution of events and internal communication to promote employee well-being and engagement

Qualifications Qualifications

• Degree in Business, Management or related discipline with at least 2 years of experience in general administration
• Excellent interpersonal/communication skills and a strong team player
• Customer oriented with positive service attitude and pleasant personality
• Experience in facility management and HR operations is an added advantage
• Strong organisation skills, resourceful and able to handle multiple tasks and work independently