*NEW* Perm APAC Facilities Manager - Financial Institution

Ambition Singapore; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Ambition Singapore is seeking a seasoned Facilities Operations lead to oversee daily operations across APAC offices. You will manage furniture installations, HVAC, and vendor coordination, while partnering with security teams to ensure safety and compliance.

You will develop procedures for FF&E upkeep, lead space planning and moves, and support lease tracking with real estate advisors. Strong Workday skills and independent work style are essential.

Qualifications

• Bachelor's degree in engineering, facilities management or related field.
• Minimum 5 years of experience in facilities/maintenance management, or related roles.
• Strong understanding of building operations, security systems, and office layout planning.
• Strong hard FM/technical Facilities background with knowledge around electrical infrastructure, power distribution and UPS.
• Experience managing PPM programs, statutory compliance, remedial works and technical maintenance
• Advanced knowledge of plumbing, HVAC and other building systems
• Proficiency with repair tools and techniques
• Workday experience and advanced computer skills
• Ability to work independently, prioritize tasks, and meet deadlines.
• Willingness to travel occasionally across APAC office locations.

Responsibilities

• Manage daily operations including furniture installations, relocations, HVAC systems, and vendor coordination.
• Partner with building management on maintenance, repairs, and tenant improvements.
• Ensure compliance with Health & Safety regulations and maintain emergency preparedness plans.
• Develop and maintain procedures for building and FF&E upkeep.
• Security Management
• Collaborate with internal and building security teams; maintain proficiency in security software and monitoring systems.
• Overseeing and liaising with vendors
• Administer and review contracts for facilities-related services (e.g., security).
• Maintain internal policies governing vendor use and ensure consistent, cost-effective service delivery.
• Manage furniture inventory and conduct periodic audits.
• Prepare purchase orders, define scopes of work, solicit bids, and coordinate with vendors.
• Space Planning
• Lead departmental moves and reconfigurations, ensuring compliance with regulatory and company standards.
• Support lease tracking and renewals; engage with real estate advisors and global design partners.
• Prepare executive-level presentations and budgets for new offices or lease extensions.
• Collect and report environmental data for APAC offices to global headquarters on a monthly basis.

Skills

Building operations

Security systems

Office layout planning

Repair tools & techniques

Workday experience

Computer literacy

Independent work

Education

Bachelor's degree in engineering, facilities management or related field

Tools

Workday

Security monitoring systems

Job description

• Facilities Operations across APAC offices
• Manage daily operations including furniture installations, relocations, HVAC systems, and vendor coordination.
• Partner with building management on maintenance, repairs, and tenant improvements.
• Ensure compliance with Health & Safety regulations and maintain emergency preparedness plans.
• Develop and maintain procedures for building and FF&E upkeep.
• Security Management
• Collaborate with internal and building security teams; maintain proficiency in security software and monitoring systems.
• Overseeing and liaising with vendors
• Administer and review contracts for facilities-related services (e.g., security).
• Maintain internal policies governing vendor use and ensure consistent, cost-effective service delivery.
• Manage furniture inventory and conduct periodic audits.
• Prepare purchase orders, define scopes of work, solicit bids, and coordinate with vendors.
• Space Planning
• Lead departmental moves and reconfigurations, ensuring compliance with regulatory and company standards.
• Support lease tracking and renewals; engage with real estate advisors and global design partners.
• Prepare executive-level presentations and budgets for new offices or lease extensions.
• Collect and report environmental data for APAC offices to global headquarters on a monthly basis.

Job Requirements

• Bachelor's degree in engineering, facilities management, business management or related field
• Minimum 5 years of experience in facilities/maintenance management, or related roles.
• Strong understanding of building operations, security systems, and office layout planning.
• Strong hard FM/technical Facilities background with knowledge around electrical infrastructure, power distribution and UPS.
• Experience managing PPM programs, statutory compliance, remedial works and technical maintenance
• Advanced knowledge of plumbing, HVAC and other building systems
• Proficiency with repair tools and techniques
• Workday experience and advanced computer skills
• Ability to work independently, prioritize tasks, and meet deadlines.
• Willingness to travel occasionally across APAC office locations.