NEW! Office Manager - Financial Institution

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; Sur place; SGD 42 000 - 64 000; Plein temps

Résumé du poste

AMBITION GROUP SINGAPORE PTE. LTD. is seeking an experienced administrative professional to support a fast‑paced financial services office. The role covers front desk duties, travel arrangements, vendor management, and comprehensive meeting logistics.

You will coordinate internal meetings, handle mail, track expenses, and assist senior leaders with travel, events, and onboarding processes, ensuring smooth daily operations across the office.

Qualifications

• Minimum 3 years of experience in a financial institution.
• Experience supporting senior leaders is a plus.
• Exposure to vendor management and travel logistics preferred.

Responsabilités

• Maintain a clean, organized, and fully stocked office environment.
• Welcome and assist guests while maintaining a professional front desk presence.
• Handle office-related emergencies and liaise with property management as needed.
• Answer and direct incoming calls; relay messages when necessary.
• Receive, sort, and distribute mail and packages; filing or forwarding as needed.
• Track and replenish office supplies to ensure smooth operations.
• Monitor and record office expenses and cost tracking.
• Manage vendor relationships, including invoice processing and payments.
• Provide administrative support to senior leaders; coordinate meetings, travel, and events.
• Organize internal meetings and conferences, arranging rooms and catering.
• Coordinate travel arrangements (domestic/international), including flights and hotels.
• Oversee office space, IT equipment, meeting rooms, and reconfiguration initiatives.
• Manage staff movements, onboarding, and offboarding processes.
• Support relocation logistics for overseas employees.

Connaissances

Office administration

Front desk

Travel arrangements

Outils

MS Office

Description du poste

• Maintain a clean, organized, and fully stocked office environment.
• Welcome and assist guests while ensuring a professional front desk presence.
• Handle office-related emergencies and liaise with the property management team as needed.
• Answer and direct incoming calls on the main office line; take and relay messages when necessary.
• Receive, sort, and distribute mail and packages, ensuring proper filing or forwarding.
• Track and replenish office supplies to ensure uninterrupted operations.
• Monitor and record office expenses and ensure accurate cost tracking.
• Manage vendor relationships, including invoice processing and timely payments.
• Administer internal systems such as e-leave and e-claims efficiently.
• Provide high-level administrative support to senior leaders, including meeting coordination, travel bookings, expense claims, and event logistics.
• Organize and schedule internal meetings and conferences, arranging rooms and catering as required.
• Coordinate comprehensive travel arrangements (domestic/international), including flight bookings, hotel accommodations, and visa applications.
• Oversee allocation and maintenance of office space, IT equipment, meeting rooms, and office supplies; support initiatives like system upgrades or office reconfiguration.
• Manage administrative processes related to staff movements, onboarding, and offboarding.
• Support relocation logistics for overseas employees and assist with transition needs.

Requirements

• At least 3 years of prior experience in a financial institution

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117