*NEW* Permanent Office Administrator - Financial Institutions

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. is seeking an experienced Office Coordinator to manage in-office experience, reception, vendor relationships, travel support, and event logistics in Singapore.

The role requires 3–5 years of experience in office coordination or facilities, strong communication, and the ability to work independently and as part of a team.

Qualifications

• Diploma and above.
• 3–5 years experience in office coordination or facilities.
• Excellent communication and interpersonal skills.
• Able to work independently and as part of a team.

Responsibilities

• Managing In-Office Experience
• Oversee reception and visitor check-in and manage relationships with service providers (catering, supplies, maintenance).
• Provide travel, accommodation and expense support, handling requests per APAC travel policy.
• Own and develop vendor relationships across catering and office maintenance, coordinating maintenance works and services.
• Serve as a contact point for events and meetings, managing setup requirements and hands‑on support for events, room configurations, deliveries, and mail.
• Coordinate office setup for new starters, including access cards, photos, desk allocation, stationery and lunch-ordering arrangements where applicable.
• Maintain office and pantry supplies, keeping the space well-stocked and presentable.
• Coordinate office events with business stakeholders.
• Support recruiting, campus and sales events through venue bookings, catering, room setup and logistics.
• Coordinate invoice processing and vendor payments
• Support corporate card reconciliations, office expenditure tracking and month-end reporting as required.
• Other ad hoc duties as assigned

Skills

Office coordination

Administration

Vendor management

Communication

Team player

Education

Diploma

Job description

Job Duties:

• Managing In-Office Experience
• Oversee reception and visitor check-in and manage relationships with service providers (catering, supplies, maintenance).
• Provide travel, accommodation and expense support, handling requests in line with the APAC travel policy and escalating exceptions as appropriate.
• Owning and developing vendor relationships across catering and office maintenance, and coordinating maintenance works and services
• Serve as a contact point for events and meetings, managing setup requirements, and providing hands‑on support for events, room configurations, deliveries, and mail.
• Coordinate the office setup for new starters, including access cards, photos, desk allocation, stationery and lunch‑ordering arrangements where applicable.
• Maintaining office and pantry supplies, keeping the space well-stocked and presentable
• Coordinate office events with business stakeholders.
• Support recruiting, campus and sales events through venue bookings, catering, room setup and logistics.

• Coordinate invoice processing and vendor payments
• Support corporate card reconciliations, office expenditure tracking and month-end reporting as required.
• Other ad hoc duties as assigned

Requirements:

• Minimum Diploma and above
• Minimum 3-5 years of experience in office coordination, administration, facilities or team support
• Excellent communication and interpersonal skills, both written and verbal
• Able to work independently and as a team player when needed

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117