*NEW* Executive Assistant/Secretary (Investment Firm)

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Ambition Group Singapore Pte. Ltd. supports a senior leadership team by delivering high-level executive assistance. You will manage complex calendars across multiple time zones, coordinate internal and external meetings, and ensure smooth travel arrangements, including visas and itineraries.

You will also oversee invoice and expense processing, act as a trusted liaison with stakeholders, and prepare presentations and reports ahead of meetings, taking on ad hoc duties as needed.

Qualifications

• 4-6 years of executive-level administrative experience, ideally in financial services or multinational corporations.
• Strong organizational skills and ability to handle multiple priorities in a fast-paced environment.
• Ability to work independently with discretion and problem-solving abilities.

Responsibilities

• Provide high-level executive support to the team.
• Manage calendars across multiple time zones and coordinate meetings.
• Arrange end-to-end global travel, including visas and itineraries.
• Review and process invoices and expenses with approvals.
• Serve as liaison between executives and stakeholders.
• Prepare presentations, reports, and correspondence ahead of meetings.
• Handle additional ad hoc duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Expense processing

Written and verbal communication

Job description

Job Duties:

• Provide high-level executive support to the team
• Manage complex calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.
• Coordinate end-to-end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.
• Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment
• Act as a trusted liaison between executives and internal/external stakeholders
• Compile presentations, reports, and correspondence in advance of meetings.
• Other ad hoc duties as assigned

Job Requirements:

• Minimum 4-6 years of experience providing executive-level administrative support, preferably within financial services or a multinational corporate environment.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced, high-pressure environment.
• Proven ability to work independently with sound judgment, discretion, and problem-solving capabilities.

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117