Office Assistant/Receptionist - Financial Institutions

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Ambition Group Singapore PTE. LTD. is seeking an Office/Facilities Coordinator to enhance the in-office experience. You will oversee reception, event setup, vendor relationships, catering, and general office maintenance to ensure a smooth daily operation.

Together with a small facilities team, you will manage calendars, tickets, and documentation across Confluence and SharePoint, delivering hands-on support for meetings, deliveries, and space planning.

Qualifications

• Minimum Diploma or higher.
• 1–3 years experience as a workplace experience coordinator or similar administrative role.
• Excellent communication and interpersonal skills.
• Able to work independently and as a team player.

Responsibilities

• Manage in-office experience.
• Oversee reception, visitor check-in and act as on-site security when needed.
• Coordinate catering, supplies, maintenance and events.
• Develop and manage vendor relationships for catering and maintenance.
• Support events and meetings setup and room configurations.
• Monitor tickets, emails, Slack, and calls and route requests.

Skills

Communication skills

Interpersonal skills

Independent worker

Team player

Education

Diploma or higher

Tools

Confluence

SharePoint

Slack

Job description

Job Duties:

• Managing In-Office Experience
• Oversee reception and visitor check-in, act as on-site security when needed, and manage relationships with service providers (catering, supplies, maintenance).
• Ordering and organising catering for lunch and internal gatherings, and planning and executing office-wide events
• Owning and developing vendor relationships across catering and office maintenance, and coordinating maintenance works and services
• Serve as a contact point for events and meetings, managing setup requirements, and providing hands-on support for events, room configurations, deliveries, and mail.
• Monitor and respond to tickets, emails, Slacks, and calls, routing requests appropriately.
• Maintaining office and pantry supplies, keeping the space well-stocked and presentable
• Maintaining calendars, files, and shared documentation across collaboration platforms such as Confluence and SharePoint
• Providing cross-coverage for the wider facilities team when required

Requirements:

• Minimum Diploma and above
• Minimum 1-3 years of experiences a workplace experience coordinator or similar administrative role.
• Excellent communication and interpersonal skills, both written and verbal
• Able to work independently and as a team player when needed

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117