*NEW* Team Assistant/Secretary (Financial)

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 54,000 - 78,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD.

is seeking an experienced executive assistant in Singapore to provide comprehensive secretarial and administrative support to the team, ensuring smooth daily operations amid a fast-paced environment. Responsibilities include managing complex calendars across time zones, coordinating global travel, handling invoices and expenses, and preparing presentations and reports for meetings.

Qualifications

• Minimum 5–10 years of executive-level administrative support experience.
• Experience in financial services or multinational corporate environments preferred.
• Ability to work independently with judgment, discretion and problem-solving capabilities.

Responsibilities

• Provide secretarial/administrative support to the team.
• Manage complex calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.
• Coordinate end-to-end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.
• Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment.
• Act as a trusted liaison between executives and internal/external stakeholders.
• Compile presentations, reports, and correspondence in advance of meetings.
• Other ad hoc duties as assigned

Skills

Organizational skills

Multitasking

Independent work

Discretion

Problem-solving

Job description

Job Duties

• Provide secretarial/administrative support to the team
• Manage complex calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.
• Coordinate end-to-end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.
• Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment
• Act as a trusted liaison between executives and internal/external stakeholders
• Compile presentations, reports, and correspondence in advance of meetings.
• Other ad hoc duties as assigned

Job Requirements

• Minimum 5-10 years of experience providing executive-level administrative support, preferably within financial services or a multinational corporate environment.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced, high-pressure environment.
• Proven ability to work independently with sound judgment, discretion, and problem-solving capabilities.