Executive Assistant – Equity Investment Team (12-Month Contract)

MORGAN MCKINLEY PTE. LTD.; Singapore; Hybrid; SGD 60,000 - 90,000; Full time

Job summary

Morgan McKinley Pte Ltd in Singapore is seeking an experienced Executive Assistant to support investment professionals. You will manage complex calendars, coordinate international travel, and exercise sound judgment in a fast-paced environment for Equity or Fixed Income teams.

This role requires discretion, excellent organisation, and strong communication skills. You will work Monday to Thursday in the office with Fridays available for remote work, with greater onsite presence during onboarding.

Qualifications

• Experience supporting demanding senior stakeholders as EA/PA.
• Proven calendar-management and international travel coordination.
• Excellent organisational and prioritisation skills under pressure.
• Proactive, resourceful, and able to clarify priorities.
• Strong communication with investment professionals.
• Proficiency in Microsoft Excel and calendar-management assessments.
• Flexibility for occasional early starts.

Responsibilities

• Manage complex calendars and resolve scheduling conflicts.
• Coordinate meetings across multiple time zones.
• Arrange international travel with detailed itineraries and visa handling.
• Provide high-volume scheduling support for Equity or Fixed Income teams.
• Anticipate stakeholder needs and follow up on outstanding matters.
• Maintain clear communication with investment professionals and peers.
• Exercise discretion to protect confidentiality.

Skills

Calendar management

International travel coordination

Stakeholder management

Discretion & confidentiality

Communication skills

Time zone coordination

Tools

Microsoft Excel

Job description

Job Summary

Join a global investment management firm as an Executive Assistant supporting investment professionals. Manage complex schedules, coordinate international travel, and exercise sound judgment in a fast-paced environment for Fixed Income or Equity teams.

Responsibilities

• Manage complex calendars by resolving scheduling conflicts and prioritising competing requests from multiple stakeholders to ensure efficient time management.
• Coordinate meetings across multiple time zones, adapting to changing business priorities to maintain seamless communication.
• Arrange international travel including preparing detailed itineraries, managing visa applications, and handling travel plan changes to support business needs.
• Provide high-volume travel and scheduling support tailored to the Equity team or customised travel coordination for the Fixed Income team.
• Anticipate stakeholder needs by proactively identifying and resolving issues independently and following through on outstanding matters.
• Communicate clearly and effectively with investment professionals and fellow executive assistants to ensure coordinated and consistent support.
• Exercise discretion and maintain confidentiality when handling sensitive information to protect stakeholder privacy and company interests.

Required competencies and certifications

• Demonstrated experience supporting demanding senior stakeholders as an Executive Assistant, Personal Assistant, or Team Assistant.
• Proven ability to manage complex calendars and coordinate international travel arrangements effectively.
• Excellent organisational skills with the ability to prioritise tasks and manage pressure in a dynamic environment.
• Proactive and resourceful approach with confidence to clarify priorities and professionally manage conflicting requests.
• Strong communication skills to build and maintain effective working relationships.
• Working proficiency in Microsoft Excel and ability to complete a practical calendar-management assessment.
• Flexibility to accommodate occasional early starts based on stakeholder requirements.

Other Information

Work Arrangement

• Monday to Thursday in the office, with the option to work from home on Fridays.
• Greater onsite presence expected during the initial onboarding period.

Selection Process

• Initial screening, a 45-minute practical Excel-based calendar-management assessment, and interviews with the hiring manager, executive assistants, and investment stakeholders.

Morgan McKinley Pte Ltd

• EA Licence No.: 11C5502
• EA Registration No.: R1331697